Rethink Associate

ABOUT US

Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. 
Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 30 million meals and reinvested more than $142 million into local economies.

Our work falls into three core areas:

• Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where they’re needed most.
   
• Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like.
   
• Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all.
   

ROLE SUMMARY

The Rethink Associate is a key player on our team, providing essential administrative support across multiple departments. This individual will be instrumental in organizing, prioritizing, and streamlining the day-to-day administrative work, contributing to the effectiveness of our departments: Executive Office; Finance, Data, and Technology; and Operations. 

The Rethink Associate Program is a full-time, entry-level program that provides focused career development for junior employees eager to explore their potential and position themselves for career success. This one-year program provides meaningful work experiences that expose participants to various professional settings and job responsibilities. At the end of the program, participants are ideally positioned to step into a promising new role at the organization.

RESPONSIBILITIES

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be required to perform job-related responsibilities and tasks other than those stated in this job description.

• Provide comprehensive administrative support to the Executive Office; Finance, Data and Technology; and Operations departments.
• Assist with creating and maintaining documentation, including reports, presentations, and spreadsheets.
• Manage correspondence, including drafting emails, memos, and letters for various departments when needed.
• Perform data entry and database management tasks, ensuring accuracy and confidentiality of information.
• Support the Finance department with invoice processing, expense tracking, and budget preparation.
• Support the Programs Team in conducting weekly audits at shelters and community sites based on our partnerships. This includes focusing on inventory, receiving, operations, and service management (tracking guests, meals, portions, and leftovers). 
• Support the Programs Team in managing surveys for guest food satisfaction at shelters and community sites based on our partnerships.
• Assist with coordinating events and operations logistics, including venue arrangements, attendee communication, and material preparation.
• Participate in special projects and initiatives as assigned by different departments, providing flexible support to meet evolving organizational needs.
• Act as a liaison between departments to facilitate communication and streamline administrative processes.
• Other duties as assigned.

QUALIFICATIONS:

• A bachelor's degree in business administration, public policy, non-profit management, or a related field is preferred.
• Minimum 2+ years of experience in an administrative role, preferably supporting multiple people and departments.
• Knowledge of basic research skills.
• Ability to plan, organize, and prioritize work to ensure compliance with established deadlines.
• Ability to maintain an efficient and organized filing system to ensure that items can be retrieved promptly.
• Ability to follow instructions and work independently with limited supervision.
• Ability to determine the most effective and efficient method to accomplish work objectives and goals.
• Ability to obtain and maintain a professional working relationship with outside vendors and other contacts.
• Ability to work well under the pressure of deadlines.
• Proficiency in Google Workspace and/or  Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Experience with CRM/donor management systems (Salesforce preferred).
• Ability to maintain the confidentiality of the work.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and tasks as needed.
• Ready and willing to learn as the organization evolves.
• A desire for a professional career in non-profits.
• Positive attitude, self-confidence, common sense, and excellent listening skills.
• Must embrace the mission and core values of Rethink Food.

WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of -

Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, we’re a team of creative thinkers, but we’re also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change.

Vulnerability: Guided by an “always be better” mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame — we just want to be sure we’re always doing the right thing.

Thoughtfulness: Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We don’t pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive.

Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way — we are all about just being kind.

EEO STATEMENT

Rethink Food is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.