Business Development Assistant

Job Summary: 

Reporting to the Life Sciences Business Development Manager, the Business Development Assistant will support the Firm’s marketing and business development efforts under moderate supervision for the Litigation and Life Sciences practice groups.  The successful candidate must be a flexible, team player with great customer service skills and excellent communication capabilities, both written and oral.  This is an ideal position for a career-oriented, self-starter with a willingness to take on more responsibilities with time and a commitment to “getting the job done.”  The candidate must be able to manage multiple deadline-driven assignments simultaneously.  Duties for this position include, but are not limited to:

Job Functions:

Business Development

• Provides support on marketing and business development projects and initiatives as they relate to the life sciences and litigation groups. 
• Assist with preparation of pitches, proposals, presentations, and other client-facing materials, utilizing existing content and, when needed, creating new content.
• Assist with coordinating practice group and client-driven sponsorships. 
• Assist the events coordinator with the execution of practice group events.
• Assist with rankings and surveys and manage directory subscriptions, listings, and submissions schedule.
• Assist with communicating and tracking the corresponding deadlines for practice group’s speaking engagement and conference roadmaps.
• Assist with client development projects as the need arises from inception through delivery.

Technology/Database Management

• Support the maintenance of all aspects of the firm’s CRM system, ContactEase, and its integration with other databases and information tools utilized by the firm.
• Maintain contact information and target lists in the Firm’s CRM system to ensure focus on the Firm’s BD goals.
• Assist in the communicating and tracking of event RSVPs and informing Business Development Manager on progress.
• Assist in updating and maintaining representative experiences and business development activities in the firm’s tracking system, Pitchly.

Communications/Brand Visibility

• Create, proofread and copyedit client-facing and internal marketing communications, including bios, invitations, alerts, etc.
• Create and communicate marketing analytics reports via the Firm’s marketing communications platform, Vuture.
• Assist in sourcing, writing, editing and placement of daily intranet “Difference Makers” entry.
• Assist in sourcing, writing, editing and placement of periodic posts for Choate.com.

 Administrative

• Coordinate and follow-up on action items from BD Initiatives.
• Provide other administrative support to business development team as needed.
• Additional responsibilities as requested. 

Qualifications:

• Undergraduate degree in Marketing, Communications, or Business required.
• 1-2 years of law firm or professional services in a marketing role preferred. Business Development experience is a plus.
• Detail-oriented, organized and able to adapt to multiple shifting priorities in a deadline-driven, demanding work environment. 
• Excellent interpersonal and communication skills with the ability to work effectively with professionals at all levels. 
• Reliable team player with a positive attitude and strong commitment to producing work of the highest quality. 
• Must be able to complete moderately complex assignments with little or no supervision and apply common sense understanding and innovative thinking to carry out instructions.
• Proficiency with Outlook, MS Word, Excel, and PowerPoint; website content management systems such as WordPress and experience with CRM is a plus. 
• Willing to work additional hours as needed. 

Physical Requirements:

• Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
• Must have the ability to operate equipment such as a computer and copy machine.
• Must have the ability to communicate clearly and to read and follow detailed instructions. 
• Must have the ability to prepare assorted documents and other related materials.
• Must have the ability to work in stressful conditions under time deadlines. 

Work Authorization:

Applicants must be legally authorized to work in the United States without the need for sponsorship by the Firm (either now or in the future).