Title Insurance Intern

Reports to: Recording and Escrow Manager
Department: Post Closing
Location: Bayside, NY 11361 (Onsite)
Classification: Temporary, Non-Exempt
Schedule:

• Summer Program: Full-Time (35–40 hrs/week, 10–12 weeks)
• Compensation: $18/hour

Position Summary

The Title Insurance Intern – Post Closing supports the Escrow and Recording teams by assisting with the processing, tracking, and finalization of legal documentation related to title transactions. This internship provides hands-on experience in a regulated, deadline-driven environment and serves as a training ground for potential future employment in the title insurance industry.

Essential Duties & Responsibilities

Document Management & Recording:

• Breakdown, scan and route incoming closing packages and legal documents; upload files to appropriate locations, ensuring accuracy and efficiency of record location
• Create Trello cards for each incoming order to track county, due date, and document type
• Prepare and process recorded documents for mailing, ensuring proper cover sheets and client info
• Send confirmation emails to clients for completed recordings

File Integrity & Compliance:

• Conduct quarterly reviews of file cabinets to verify closed status, identify missing items, and escalate problem files
• Perform basic document corrections for resubmission and update folders accordingly

Escrow & Operational Support (As Needed):

• Assist with executing escrow payments, refunds, or file follow-ups based on transaction deadlines
• Communicate with external parties such as examiners and county offices to gather needed documentation
• Provide general administrative support to Post Closing and other operational departments

Required Qualifications

• Recent graduate or currently enrolled college student (rising juniors/seniors preferred)
• Strong attention to detail, with proven organizational and time management skills
• Effective written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Comfortable navigating software systems (e.g., Outlook, Trello, Microsoft Excel, Google Workspace); prior exposure to Tracker Pro a plus

Core Competencies

• Attention to Detail: Accuracy in document processing, labeling, and file handling
• Accountability: Completes tasks within deadlines and follows through on assigned responsibilities
• Communication: Clear and professional interactions with internal teams and external contacts
• Initiative: Takes ownership of tasks and seeks ways to support process improvement
• Team Collaboration: Works effectively across departments to ensure files are closed in a timely and compliant manner

Learning Outcomes

Interns will gain:

• Exposure to real estate title operations and legal document workflows
• Experience in regulated, high-stakes transactional processing
• Familiarity with proprietary tools like Tracker Pro and workflow platforms like Trello
• Eligibility for full-time Title Assistant roles based on performance and business need

Future Opportunity

High-performing interns may be considered for full-time roles within the Title, Recording, or Escrow teams upon graduation.