Human Resources Intern

Great job for a person studying Human Resources!  Peterson CAT has a need for a Human Resources Intern at our San Leandro, CA location. This position is of limited duration (3-6 months) and is targeted to individuals who are in a Human Resources Management program at a college or university.

The Human Resources Intern is responsible for providing administrative support and coordination for Peterson’s Human Resources Department in a variety of program areas. This position coordinates the pre-placement process for candidates recently offered employment, conducts New Employee Orientation, schedules meetings, scans, files, and enters confidential human resources information which may include assisting with or coordinating special projects as requested by the Human Resources or Talent Acquisition Managers.  Job Duties include the following:

• Coordinate pre-placement process for candidates recently offered employment:
  • Conduct reference checks on prospective candidates.
  • Schedule drug screen appointments [and physical examinations] as directed.
  • Complete background checks using third-party vendor.
• Regularly follow-up with clinics and other agencies when requesting background information to ensure timely completion of pre-placement.
• Keep candidates and hiring managers informed of pre-placement progress.
• Notify hiring managers and applicants when pre-placement is complete, and candidate has successfully passed process; send “first day” email to candidates.
• Coordinate travel and hotel arrangements for candidates out of the area when attending new employee orientation meetings.
• Assist with setting up for new employee orientation meetings with Human Resources Representative.
• Conduct New Employee Orientation (NEO) presentation, and coordinate other first day processes and activities for newly hired employees:
  • Conduct NEO presentation weekly
  • Assemble new hire Welcome Kits.
• Using Human Capital Management system (HCM), collect new hire paperwork from employees on their first day and complete I-9 form verifying appropriate and valid identification through E-Verify system.
• Assemble personnel files
• Coordinate with hiring managers to ensure the new employee is aware of the plan for their second day at Peterson
• Code department invoices sending to Accounts Payable for timely payment.
• Input information into purchasing system.
• Order supplies and help prepare training materials for HR-related meetings and training sessions.
• Assist Talent Acquisition Team and HR Representative with documenting outreach initiatives for recruiting activities and other projects as needed.
• Attend Human Resources-related training to continually gain knowledge of the field.
• As directed, establish and maintain all employee personnel records, files, and filing systems.
• Assist with and/or create confidential data reports and summaries via use of a variety of computer and payroll programs as required.
• Maintain all information with appropriate confidentiality and professionalism.
• Generate and maintain weekly new hire tracking log and other reports as requested.

A candidate for the opening needs an Associate degree from a fully accredited college in Human Resources or other closely related field; and a minimum of one (1) year of directly related experience in human resources administration,; or an equivalent combination of education and work experience. The ideal candidate will be enrolled in a Human Resources Management program at a college or university.