Adjudication Intern

Department: Adjudication

FLSA: Non-Union Non-exempt

Pay Grade: 1

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

DEFINITION

To perform, on an intern basis, a wide variety of specialized and responsible work supporting the ongoing and established programs assigned to the department including processing and maintaining documents, correspondence and statistics; to provide word processing and data entry support; and to provide information and assistance to the public.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Adjudication Director.

EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:

          Essential duties and responsibilities

1. Monitors individuals who have been ordered to perform community service in the Village as a result of the administrative adjudication process.
2. Communicates with juveniles, parents and providers to coordinate community service opportunities.
3. Communicates with respondents, witnesses, police officers, juveniles, parents and providers regarding hearing dates, outcomes and other matters. 
4. Monitor individuals assigned to community service in duties that may be in the field and  consist of, but not be  limited to cleaning and maintenance of the public right-of-way, cleaning and washing Village vehicles, graffiti removal, and other related maintenance work; possibly on weekends or possibly on weekday afternoons and early evenings. 
5. Research and identify new community service providers.  Providers are government and not-for-profit organizations that provide juveniles with opportunities to complete community service.  In some cases, providers conduct education classes, provide counseling, in certain cases treatment and other forms of diversionary remedies. 
6. Attend night hearings once a month.      Possibly attend daytime hearings. 
7. Maintaining accurate case logs including attendance records, track and submit reports on service hours worked, composing electronic and hard-copy correspondence, and documenting the performance of individuals regarding their performance of community service.     
8. Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records and reports; assist customers, and staff from other departments by providing information, explaining procedures and answering questions.
9. Type, word process and proofread a variety of documents including general correspon­dence, reports, memoranda and statistical charts.
10. Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information; sort, audit, match and distribute information regarding adjudication process.
11. Operate a variety of office equipment including copiers, facsimile machines, and computers; input and retrieve data, update adjudication records and run reports.
12. Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
13. Prepare notices and other correspondence for mailing.

QUALIFICATIONS

Knowledge of:

1. English usage, spelling, grammar and punctuation.

1. Modern office procedures, methods and computer equipment including word processing, spreadsheet, e-mail and scheduling software applications (preferably Microsoft Office Suite applications including Word, Excel, Outlook, and Access beyond an introductory level.)

1. Fundamental principles and procedures of record keeping.

Ability to:

1. Learn and correctly interpret and apply the policies and procedures of the function to which assigned.

1. Perform routine clerical work including maintenance of appropriate records and compiling information for reports.

1. Work with Microsoft computer software including Word, Excel, Outlook, and Access beyond an introductory level

1. Type or word process at a speed necessary for successful job performance.

1. Correctly interpret and apply the policies and procedures of the function to which assigned.

1. Perform general clerical work including maintenance of appropriate records and compiling information for reports.

1. Operate a variety of office machines.

1. Perform routine mathematical calculations.

1. Respond to requests and inquiries from the general public.

1. Understand and carry out oral and written direction

1. Communicate clearly and concisely, both orally and in writing.

1. Establish and maintain effective working relationships with those contacted in the course of work.

1. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:

                  ─               Sitting for extended peri­ods of time

                  ─               Walking and standing for extended peri­ods of time

                  ─               Operating assigned office equip­ment.

1. Maintain effective audio-visual dis­crimination and perception needed for:

                  ─               Making observations

                  ─               Communicating with others

                  ─               Reading and writing

                  ─               Operating assigned office equip­ment.

1. Maintain mental capacity which allows for effective interaction and communication with others.

1. Perform other duties as assigned.

1. Work independently in the absence of supervision.

1. Undergo a background check and fingerprinting.

1. Undergo Criminal Justice Information Services (CJIS) training & testing. 

Requirements

• Minimum of 60 credit hours required. BA in criminal justice or a related field.

1. Undergo a background check and fingerprinting.

1. Undergo Criminal Justice Information Services (CJIS) training & testing.

1. Must have or will be required to complete CPR/AED training. 

1. A valid Illinois driver’s license is required.

WORKING CONDITIONS

Work in an office environment; sustained posture in a seated position and prolonged periods of typing. Also, duties may include working outdoors; walking and standing for up to four hours. 

Diversity Equity & Inclusion Statement 

The Village of Oak Park commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics.