Passport Support Associate III

Passport Support Associate III

Position Description
CGI Federal is looking for experienced Support Associates to support the Seattle Passport Agency. The ideal candidates should possess excellent communication skills, have experience in working with customers in a front facing capacity, and have the ability to work as a team in a fast-paced environment.


Your future duties and responsibilities
• Operate various equipment for high-speed scanning, mail-out, and metering of mail.
• Prepare and mail envelopes with the correct passport and corresponding supporting documents.
• Box and archive files for storage purposes.
• Interface with passport applicants at the Agency/Center Information and Will-Call counters:
o At the Information Station, ensure appointment is scheduled;
o Review passport application, photograph, identification, and supporting documentation for completeness prior to adjudication;
o Ensure the application and documents comply with Passport requirements, the photograph meets Passport standards, and the customer is provided with fee information.
• Prior to distributing to applicants, print and review passport books for accuracy and quality.
• Process refund/reimbursement requests.
• Generate a credit card payment from the applicant and distribute completed batches to the Cashier’s Office. Verify all completed transactions and run designated reports.
• Assist with Acceptance Agent training: prepare training materials, conduct “meet-and-greets,” set-up training sessions, conduct office tours, etc.
• Assist CSM in maintaining and cataloging electronic records of passport acceptance facilities.
• Contact applicants to request necessary documents.
• Resolve undeliverable mail items by contacting the customer and appropriately documenting all actions taken in a SharePoint application.
• Per the guidance of DOS Passport Specialists, generate correspondence to resolve application discrepancies, including: Return to Sender (RTS), Rewrites and Re-issues, and re-batch into the system.


Required qualifications to be successful in this role
• Bachelor’s Degree
• Four years of general office experience: follow a number of specific procedures in completing several clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; simple posting to individual accounts; opening mail; running mail through metering machines; and calculating and posting charges to departmental accounts
• Three years of experience utilizing a variety of office software, specifically Microsoft Office
• Capable of performing tasks while maintaining a high level of accuracy
• Ability to work in one place and traverse the office on a continuing basis
• Must maintain constant awareness of all aspects of internal and external security
• Ability to successfully complete the CGI Background Investigation to include: 50 State Criminal, Education, and Employment checks; additionally, your ability to successfully complete a Credit and/or Driving Records check may be conducted if required by the contract for continued employment
• Due to the nature of the government contract requirements and/or clearance requirements, US citizenship and the ability to obtain an MRPT clearance is required.
• Selected candidates must be able to frequently lift and carry up to 45 lbs. This position may require long hours of standing, so candidates will be expected to stand and walk around the worksite for the entirety of their shift.

Hourly Rate: $24.44/hour

“CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case.

CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
•   Competitive compensation
• Comprehensive medical, dental, and vision benefits, Basic Life and Accidental Death & Dismemberment insurance, and Matching contributions through 401(k) plan. As an employee working on a contract under the Service Contract Act, you will be eligible for $4.93 per hour worked up to 40 hours per week to be used towards the cost of health and welfare benefits
• CGI Share Purchase Plan
• Profit participation plan
• Flexibility and paid accrued vacation leave, accrual levels are determined under wage determination requirements and continuous tenure on the contract.
• Observe the standard eleven (11) federal holidays as defined by the SCA Wage Determination document for your specified location.
• Under Executive Order 13706, you will accrue 1 hour of sick leave for every 30 hours worked up to a maximum accrual of 56 hours.
• Six (6) to Eight (8) weeks of Maternity leave to the birthing parent, based on the circumstances of delivery. 70% of base pay is covered during an approved leave period.
• Paid parental leave for 20 consecutive days based on the circumstances of leave and applicable laws
• Bereavement leave, ranging from 1 to 7 days based on relationship.
• Paid jury duty leave, up to time summoned
• Learning opportunities
• Wellness and Well-being programs

For more detailed information about our benefits offerings, visit Benefits | CGI Careers

Please note that the benefits listed above are subject to change based on the specific terms and conditions of the contract being supported.