Administrative Assistant - Leadership Support

Title: Administrative Assistant – Leadership Support
Location: York, ME

Department: Executive Office
Employment Type: Full-Time
Experience Level: Entry-Level / Recent Graduate
Compensation: Competitive salary + comprehensive benefits

About Stonewall Kitchen

Stonewall Kitchen is one of the most awarded specialty food producers in the country and home to an exceptional family of lifestyle brands. With numerous honors from the Specialty Food Association—including multiple wins for the prestigious Outstanding Product Line—and our acclaimed Michel Design Works brand, recognized as Manufacturer of the Year by the Retail Excellence Awards, we’re proud to set the standard in quality, creativity, and customer experience.

At Stonewall Kitchen, excellence isn’t just a value—it’s our way of life. Now, we’re looking for an energetic, system-savvy Administrative Assistant to support our Leadership Team and help drive our continued success from the inside out.

About the Role

This newly created role is perfect for a recent college graduate eager to dive into the world of consumer goods and executive support. As the Administrative Assistant to our Leadership Team, you’ll play a central role in keeping things running smoothly balancing calendar management, team communications, and special projects with energy and precision.

What You’ll Do

As the Administrative Assistant supporting our Leadership Team, your responsibilities will include:

1. Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
2. Screen and prioritize incoming communications (emails, calls, and mail), responding or redirecting as appropriate
3. Prepare and edit correspondence, presentations, reports, and other business documents
4. Coordinate logistics for meetings, events, and conferences—managing agendas, meeting minutes, and follow-ups
5. Handle confidential and sensitive information with a high degree of discretion
6. Liaise with internal departments and external partners on behalf of the leadership team
7. Track and reconcile expense reports, invoices, and maintain administrative records
8. Assist with budget tracking and project timeline coordination
9. Perform general administrative tasks such as data entry, and office organization
10. Proactively identify and implement improvements to streamline office operations
11. Greet and direct in-person guests; ensure visitor compliance with sign-in protocols and regulatory requirements
12. Answer and direct incoming phone calls to the appropriate person or department
13. Manage scheduling and use of company conference rooms and vehicle reservations
14. Support facility security at our York location, including creating employee badges, tracking supplies, and ensuring protocol compliance
15. Provide administrative support for internal committees, such as FRESK, Community Relations, and Health & Wellness

What You Bring

·   Bachelor’s degree preferred; recent graduates encouraged to apply

·   Proven experience in an Administrative Assistant, Executive Assistant, or similar role supporting senior leadership (internship or relevant academic experience considered)

·   Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools

·   Excellent organizational, time management, and multitasking skills

·   Strong written and verbal communication skills

·   Professional interpersonal skills and polished, business-ready appearance

·   Ability to manage multiple priorities with accuracy and efficiency

·   Comfortable working independently with minimal supervision

·   High level of professionalism, discretion, and confidentiality

·   Ability to lift to 20 lbs. as part of general office duties

Why Join Stonewall Kitchen

• Work directly with top executives at one of the nation’s leading specialty food and lifestyle brands
• Gain first-hand experience in business operations, project coordination, and strategic decision-making
• Be part of a warm, values-driven culture that prizes innovation and collaboration
• Enjoy career development support, excellent benefits, and opportunities for advancement
• Help shape the future of an award-winning company that values creativity, quality, and growth

Ready to Get Started?

We’d love to hear from you. Submit your resume and a brief cover letter sharing what excites you about this opportunity and your career goals. APPLY HERE!  

Stonewall Kitchen is proud to be an equal opportunity employer. We are committed to creating a diverse and inclusive environment where every team member can thrive.