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Recreation Coordinator

Quakertown Borough Parks & Recreation
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The Recreation Coordinator, through delegation of responsibility from the Director of Parks and Recreation, supports the development, coordination and delivery of multifaceted recreational programs, events and services and day-to-day operation tasks for the Parks and Recreation Department.  The Recreation Coordinator responsibilities will encompass program development, facility rentals, sponsorship coordination, and administrative support.

This is a full-time, 40-hour-per-week position. Standard work hours are Monday through Friday, 8:00AM to 4:30PM; however, evening, weekend, and occasional holiday hours are required based on event schedules.

Supervision

Supervise seasonal Camp Staff

Essential Duties

  • Oversee the planning and execution of all borough recreation programs including securing instructors, developing curriculum, managing registration, and communicating with participants
  • Oversee the planning and execution of K.I.D.S. Camp themes, trips, visitors, and daily games and activities.
  • Source and secure a diverse array of new vendors including food trucks, bands, event entertainment that will expand the department’s offerings and enhance the overall experience for event attendees.
  • Identify and research potential sponsors, partners, and donors to support department initiatives, park projects, programs, and events.
  • Maintain the facility rental program for the Stover Lodge, park pavilions, Park at 4th, Quakertown Pool, Memorial Park, and Cedar Grove Park including inquiries, rental applications, event execution, and logistics.
  • Maintain detailed records of all rental agreements, payments, client interactions, and ensure accurate financial tracking and reporting.
  • Assist with the planning, promotion, and execution of major borough events including the Sounds of Summer Concert Series, Halloween Parade, Trunk or Treat, Egg Hunt, and Shop with a Cop. Help coordinate logistics, secure volunteers and vendors, and support on-site operations including set up and breakdown.
  • Manage a high volume of phone and email inquiries, assisting with registrations, ticket sales, QuakertownRec webpage, and general department information
  • Maintain program databases and participant records, ensuring accuracy and data integrity.
  • Evaluate program participation and feedback to inform improvements and future planning.
  • Assist with day-to-day tasks as needed within the parks and recreation department.
  • Engage with community members to gather feedback, address concerns, and promote programs and events.
  • Represent the organization at community events and engage with local stakeholders.

Job Location

  • This position is mainly located at the Quakertown Borough Municipal Building, although, there is traveling off site to various locations within and outside the Borough.

Knowledge, Experience, Education & Training

  • Bachelor’s degree in Recreation Management, Communications or equivalent experience in a related field.
  • Experience in a leadership role preferred.
  • Considerable knowledge of the Borough’s parks and recreation system.
  • Ability to plan, organize, and prioritize work while managing multiple deadlines in a continually changing work environment.
  • Ability to be creative in troubleshooting and resolving technical issues.
  • Ability to use sound judgment in decision-making and to work independently.
  • Ability to work a flexible schedule due to weekend and evening events.
  • Proficient in math with excellent analytical skills.
  • Outstanding attention to detail and organizational abilities.
  • Extensive knowledge of operating a computer, printer, calculator, copier, and software applications including Windows and Microsoft Office.
  • Ability to quickly learn new software including Eventbrite and MyRec.
  • Outgoing personality, affinity for working with people, ability to communicate effectively, and maintains professional working relationships with Borough officials and employees, contractors, developers, engineers, attorneys and the general public.
  • Ability to represent the Borough of Quakertown with a professional appearance and demeanor.

Physical Requirements

  • Ability to sit for a minimum of 4 up to 6 hours and move about the department and/or building for 2-4 hours a day. Ability to stand and move about an event for 5-10 hours a day.
  • Ability to bend, stoop, squat, reach above shoulder level, kneel, lift, push and pull up to 10% of the day for filing and other office procedures.
  • Ability to lift and carry from 10–45 pounds of materials up to 20% of the day for filing and other office procedures. Ability to carry more than 40 pounds of materials for events for 50% of the day.
  • Ability to use both the right and left hand for firm grasping, repetitive actions and fine manipulation.