State of North Carolina Accounts Payable Technician Lead

Description of Work

This is a Repost. Previous applicants do not need to reapply and are still under consideration.

Salary Recruitment Range: $35,984 - $56,225
Salary Grade: NC07

This position currently qualifies for a hybrid telework option with routine office and remote workday. The NC Department of Insurance trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

Mission of the Department of Insurance:

To promote a stable insurance market through unbiased regulation and to protect the lives and property of every citizen in all 100 counties while fostering superior, user-friendly service, courtesy, and respect.

Primary Purpose of the Position:

This position falls under the Accounts Payable section of the DOI Controller's Office. The primary purpose of this position is to process payments for grants, employee travel reimbursements, and goods and services procured by the Department of Insurance, timely and accurately. This position processes both direct and matching invoices for payment utilizing the Accounts Payable Module of the North Carolina Financial System and reviews supplier invoices for appropriate documentation, accuracy, and approval, prior to payment. Position also analyzes invoices to determine that expenditures are charged to appropriate accounting distributions in accordance with the agency's chart of accounts and entering invoices timely and accurately for payment. This position audits travel reimbursement requests to confirm that all documentation has been included with the request, that all appropriate approvals have been obtained, that the Budget/Travel Authorization forms is attached and is consistent with the reimbursement request, and that the travel policy guidelines have been followed.

This position works closely with the program managers at DOI, the Industrial Commission and the Office of State Fire Marshal. This position audits, processes and pays for various expenses, including personal service contract payments; yearly disbursements from the Fire Protection Grant Fund and the Firefighter's Relief Fund; registration fees for employee conferences, workshops, seminars, and training courses; refunds; various federal and state grant payments; monthly workers compensation claim payments to the Office of the State Controller; expenses paid to board members that serve on various Boards; and monthly lease/rent payments. This position will prioritize these payments as part of their individual assignment but will also work with the other technicians in the Accounts Payable section to monitor the DOI Accounts Payable email service box for incoming invoices and payment requests.

The Accounts Payable section is responsible for processing 1099 information for the Department of Insurance in accordance with established policies and procedures. This position will assist with the processing of 1099 information, reviewing the monthly 1099 reports generated from NCFS to ensure supplier payments that meet the criteria for 1099 processing are being flagged accurately. This position will assist with making all necessary corrections by the deadlines set by the North Carolina Office of the State Controller and mailing out the 1099 forms by the required due dates.

Incentives of NC State Employment:

We value our employees and offer a wide variety of competitive and family-friendly benefits. Benefits to include:

• 12 Annual paid Holidays
• North Carolina State Health Plan administered by AETNA
• Supplemental Benefits including: Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision
• NC State Retirement(TSERS)
• WeSave Employee Discounts

Learn more about new hire resources, safety, health, and wellness information, leave options, employee discounts and more by selecting the link below:https://oshr.nc.gov/state-employee-resources/benefits.

Knowledge, Skills and Abilities / Competencies

• Considerable knowledge of accounting methods, procedures, and accounting practices.
• General knowledge of a variety of technology, financial systems, and software packages to create and maintain data.
• Ability to understand, interpret, and apply the laws and regulations pertaining to financial records.
• Ability to prepare fiscal reports and analyze financial statements.
• Ability to present financial information clearly and concisely in oral and written form.
• Ability to research, identify, and resolve discrepancies in accounting transactions.
• Ability to establish and maintain effective working relationships with others.
• Ability to plan, organize, train, and review the work of subordinate personnel.
• Ability to supervise lower-level staff or supervise various financial functions of moderate to considerable complexity.
• Knowledge of Accounts Payable policies and procedures.
• Knowledge of the North Carolina Financial System (NCFS) or an equivalent accounting system.
• Experience with Microsoft Excel. 
   

Minimum Education and Experience Requirements

Associate's degree in Accounting from an appropriately accredited institution and two years of experience in accounting; or High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work; or an equivalent combination of education and experience.

Management Preferences / Special Qualifications:

 

• Experience with the Accounts Payable module of the North Carolina Financial System (NCFS).
• At least 2 years' work experience performing Accounts Payable duties.
• Intermediate knowledge of Microsoft Excel.

Supplemental and Contact Information

For consideration for this vacancy, all applicants must complete an on-line application using the “APPLY” button above. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for the consideration. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. 

Academic Degrees must be from appropriately accredited institutions and will be verified. If you are selected for a position at DOI/IC, your academic credentials will be verified.
  
To receive credit for your work history and credentials, you must list the information on the State Application. Any information omitted from your application cannot be considered for qualifying credit.
  
The Department of Insurance/Industrial Commission may conduct criminal history checks of all job applicants recommended for employment. Failure to accurately acknowledge information on criminal convictions on the state application form will be grounds for non-consideration of applications, disciplinary action, and possible criminal prosecution.
  
The Department of Insurance/Industrial Commission is an Equal Employment Opportunity employer and uses the merit-based recruitment and selection plan to fill positions subject to the State Personnel Act with the most qualified individuals.
  
***INCLUDE ALL RELEVANT EDUCATION, WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION***
 
***Applications with "see attached" or resumes in lieu of completed education and work experience on the formal application will be deemed incomplete and will not be eligible for consideration for the vacancy***
  
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.
  
Applicants seeking Veteran's Preference under N.C.G.S .126 must submit a DD Form 214, Certificate of Release or Discharge from Active Duty. This information may be attached to the online application or be faxed on or before the closing date.
  
Applicants may check the status of their application for a vacancy at any time by logging in to the government jobs system using the above link.  Once the applicant has logged in, the status of each submitted application is documented next to each vacancy for which they have applied.