Executive Assistant
JOB DESCRIPTION
Title: Executive Assistant Status: Full Time
Reports to: VP of Sponsorship Location: Barnesville, GA
Salary: $45,000 Schedule: M-F, 9AM-5PM
Little Children of the World seeks an Executive Assistant to join the team in its holistic ministry for children, based in Barnesville, GA, and operating in Dumaguete City, Philippines. The ideal candidate will demonstrate spiritual depth, willingness to learn, and a commitment to teamwork.
Benefits
Vacation Time – 2 weeks beginning 90 days after employment
Sick Time – 1 day per quarter beginning 90 days after employment
Health Stipend – $150 per month to use for health insurance premiums or medical costs beginning 90 days after employment
3% Simple IRA Matching after 1 year of employment
Paid holidays – Christmas Day, Christmas Eve, Thanksgiving, Independence Day, MLK Day, Good Friday, New Years Day, Memorial Day, Labor Day
Constituent Relations
- Answer phone calls, emails, and other constituent communications with a kind and gracious manner
- Effectively provide accurate information to constituents regarding their queries and escalate any questions or concerns to the VP of Sponsorship that cannot be immediately addressed
- Maintain confidentiality of the constituent giving data and organizational operations
- Receive constituent gifts (financial and in-kind) via mail or in person
- Generate and send bi-monthly receipts via mail or email
- Assist in preparing printed documents or other publications for mail
- Send thank you letters, birthday cards, thinking of you cards, etc. at the request of the VP of Sponsorship or President & CEO
- Represent the organization at speaking engagements and other events
Data Entry
- Accurately enter constituent giving data in daily deposit batches in Raiser’s Edge software
- Accurately transcribe in-kind donations and box values into Excel as needed
- Add all constituent communications as Actions in the Raiser’s Edge System
- Enter new sponsors, new donors, and new sponsored children into Raiser’s Edge
- Process credit card transactions for constituent contributions as requested by phone, email, or mail
Office Management
- Assist in maintaining staff shared calendars
- File documents in the correct folders, binders, or digital shared drive
- Keep a record of office supply stock and request or place new orders in a timely manner
Other Duties
- Assist the VP of Sponsorship with projects as needed including but not limited to sponsor correspondence, maintaining sponsorship records, etc.
- Answer internal communications via email and Teams
- Attend the weekly staff meeting and other meetings as needed
- Run local errands including but not limited to the post office, bank, and others
- Maintaining your personal documents and calendar
- Other duties as assigned or identified
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Preferred Qualifications
- Demonstrated ability to manage and prioritize multiple administrative tasks with accuracy and attention to detail
- Proven experience handling sensitive information with discretion and confidentiality
- Experience using data entry systems like Raiser’s Edge or similar with a commitment to maintaining accurate, timely and mission-critical data.
- Demonstrated ability to communicate clearly and professionally with diverse stakeholders via phone, email, and in-person interactions
- Experience working effectively as part of a small team, including examples of collaboration and flexibility in shared tasks
- Experience using Microsoft Office and a willingness to learn and utilize collaboration tools (ex: Teams, Outlook, One Drive)
- Commitment to cost-conscious decision-making and resource stewardship
- Experience managing logistics for events, meetings or donor engagements
- Professional or volunteer experience working in nonprofit organizations or churches
- Demonstrated ability to grow through feedback, reflection and intentional learning
- Bachelor’s degree preferred; equivalent relevant experience in administrative, nonprofit, or ministry settings also considered
Required Qualifications
- A committed, ecumenical Christian faith, as evidenced by active participation in church and a life of prayer
- Exceptional organization and record keeping skills with a commitment to stewardship and long-term accountability
- Willingness to learn and adopt new technology tools Raiser’s Edge software, Microsoft Office, and collaboration platforms such as Teams
- Ability to manage calendars, correspondence, and meeting logistics independently, while ensuring proactive communication and timely follow-ups in alignment with office expectations
- Willingness to travel or run errands on behalf of the organization with consideration for stewardship and cost-efficiency
- Valid driver’s license and reliable car
- Collaborative working style underscored by a willingness to be part of a small team
- Ability to communicate professionally with gratitude and warmth
- Joyful heart for service: Demonstrated history of serving others with a positive attitude, humility and enthusiasm–even in routine or behind-the-scenes tasks.
- Trustworthiness: can be counted on to maintain confidentiality, handle contributions and access to constituent giving data
- Consistently demonstrates ethical integrity in stewardship of resources and relationships
- Willingness to learn and grow through coaching, feedback, and development activities
- Strong relational, analytic, and communication skills (listening, speaking, and writing) with the ability to listen actively, speak kindly and write clearly
- Passion for working with children and families in poverty
- Humble and approachable demeanor with the ability to be assertive when needed
We know not all applicants will demonstrate all the competencies we’re looking for. We encourage you to apply even if you do not check all the boxes above, and we look forward to reviewing your application holistically.