Administrative Specialist 1 / Trainee 1 / Trainee 2

Apply here: https://statejobs.ny.gov/public/vacancyDetailsView.cfm?id=188165

If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.

Vacancy ID: 188165

Job Description:

The Testing Services Division Director’s Office is responsible for the oversight and administration of the Department's numerous merit and fitness examination activities including test development, test validation and evaluation, reasonable accommodations for test takers, exams control and composition, test administration, test monitor hiring and scheduling, and exams scoring and results processing.

In addition, to better serve New Yorkers and make civil service examinations more accessible and convenient for all, the Department is modernizing and transforming the way in which civil service examinations are held. As part of this new examination model, the Department is in the process of establishing 12 dedicated computer-based testing centers across New York State to provide all New Yorkers with the ability to participate in exams, including individuals who do not have access to a computer or Wi-Fi services.

Under the general direction of the Division Director, the duties of the Administrative Specialist 1 / Trainee 1 / Trainee 2 will include but are not limited to the following:
• Overseeing human resources activities for the Division, including scheduling interviews and assisting with the completion of Request to Hire packages; maintaining employee training records and reviewing and approving training nominations for staff; and coordinating and administering the performance evaluation program for staff.

• Preparing and revising work methods and procedures and compiling data and preparing reports and recommendations about work problems, including overseeing the Division’s processes and procedures to ensure that they are up-to-date; coordinating the training and development of new staff and ensuring that they are receiving the proper training; and issuing formal directives to staff and providing guidance to staff on these directives on behalf of the Director’s Office.

• Overseeing office support activities for the Division, including reviewing equipment and space needs and preparing space utilization plans; managing telecommunications programs by arranging for installation, maintenance, and modification of telephone and telecommunications systems; and assisting in analyzing, developing, and implementing computer systems to meet office and program needs by conducting assessments and meeting with systems analysts to assist in defining, selecting, and installing hardware and software.

• Supervising the support staff within the Division by performing the full range of supervisory activities.

• Performing staff services for executive staff and program managers, including administering communications by preparing and keeping track of correspondence and answering questions from staff, the public, and elected and appointed officials; representing executive and management staff at meetings, hearings, and conferences, and on committees; and assisting in preparing and administering the annual budget and financial plan and preparing and managing the plan.