Project Department Assistant

Looking to launch your career in project coordination with purpose and impact?

You’ll be an integral part of the team driving organizational success! Managing and coordinating vital projects that align with our mission and goals, while supporting planning, problem-solving, and clear communication across teams. Put your critical thinking to work by creating efficient SOPs, timelines, and tracking systems that keep everything on course. 

This is your opportunity to grow, make a difference, and be part of something bigger—all while building a strong foundation in project management.

 WHAT WE NEED: 

• Performs accounting duties including tracking expenses, preparing purchase orders,  processing invoices, maintaining accounts, tracking grant and general funds, and updating budgets.
• Tracks multiple project plans utilizing project management principles and tools supported by the organization.
• Maintains files, records, and databases (including confidential information); supports operations and procedures; and assists with developing presentations and materials.
• Takes a lead role in maintaining communication within and between team members and departments, as well as creating annual customer service surveys and annual reports to districts.
• Leads planning and execution of events and activities; manages logistics, materials scheduling, and registration; and supports department meetings and collaborative decision-making with department/unit members and stakeholders.
• Provinces in-person and phone assistance while also supporting budget development, management, and documentation.
• Oversees workshop and operational funds, coordinators projects, prepares contracts, and manages staff travel and professional memberships.
• Provides administrative support, including copying materials, digital messaging, and ordering supplies, as needed.
• Assists with new employee onboarding and training procedures.
• Performs other duties as assigned.

WHAT YOU NEED: 

• High school diploma or GED
• Two to three years of experience in an office setting; project management experience preferred
• Strong computer software skills including Google Applications and Microsoft Office Suite.

WORK LOCATION:

Oakland Schools - Main Campus

2111 Pontiac Lake Rd.

Waterford, MI 48328

This position is eligible to participate in the Flexible Work Program, which allows eligible employees to perform their job duties from a designated alternative location up to two days per week

SALARY DETAILS: 

$22.10 - $25.63 hourly based on relevant prior work experience, with the potential to earn up to $27.59 after employment with Oakland Schools. 

Non Exempt position / 12-month work year. 

Please note that salary schedules will be updated effective July 1, 2025, for the upcoming fiscal year.
 

WHY WORK FOR OS? 

Aside from working with talented experts on important initiatives, when you join Oakland Schools, you’ll also get these great benefits:
 

Pension Plan

OS offers the opportunity to enroll in a pension plan to help support your financial stability.

Full Health Coverage

High quality, low-cost health insurance plans. Employer paid dental, vision, life insurance, short and long-term disability, and well-being benefit

Wellbeing Program

OS utilizes a holistic approach to provide resources that support the wellbeing of our employees.

Professional Learning

OS provides various professional learning opportunities to advance your skill sets with education development.

Flexible Vacation Time

Experience built-in vacation, including time off for winter and spring break and generous leave time, so you can have a healthy work-life balance.

Other Perks

You’re eligible for preferred pricing on pet insurance, legal coverage for most of your legal needs, additional life insurance, and access to the Student Loan Repayment Program (PSLF) for loan forgiveness in public service.
 

Public Service Loan Forgiveness (PSLF) Program

Working with Oakland Schools isn’t just meaningful - it’s financially rewarding! 
 

Oakland Schools qualifies as an eligible employer for the Public Service Loan Forgiveness Program. The PSLF Program forgives the remaining balance of your Direct Loans based on the following requirements of eligibility:

• after the individual has made the equivalent of 120 qualifying monthly payments under an accepted repayment plan, and
• while working full-time for an eligible employer (for a weekly average, alone or when combined, equal to at least 30 hours)

For additional information, please visit studentaid.gove/manage-loans/forgiveness-cancellation/publicservice

WHO WE ARE: 

Oakland Schools (OS) is an Intermediate School District (ISD) focused on providing educational and technology services to local school districts in a cost-effective manner to provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). You will help students have the best learning experience possible through your work at OS! To learn more about us, visit https://www.oakland.k12.mi.us/about.

HOW TO APPLY: 

To apply, please use the Oakland Human Resource Consortium (OHRC) website. You will need to make an account on the OHRC website to apply. To access this application click the position title below:

Project Department Assistant - Application

Oakland Schools is a member of the OHRC. Once you create your account, you will be able to apply for positions within our district as well as positions available through other member districts. All applications must be completed on the OHRC website. Please do not email or fax application materials to Oakland Schools.  

POSITION DEADLINE: Applications will be accepted until May 29, 2025.
 

NOTE: Interested candidates must be available to interview early to mid June.

For questions regarding this position, please contact recruiting@oakland.k12.mi.us

In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information,  or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or HR@oakland.k12.mi.us. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or Jacqueline.Zablocki@oakland.k12.mi.us. 

This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.