Assistant to the Head of Upper School Student Life

The Brearley School, an independent girls’ school serving over 770 students K-12, welcomes

candidates for an Assistant to the Head of Upper School Student Life, starting by August 18, 2025.

The Assistant to the Head of Upper School Student Life, a full-time 12-month position, supports the Head of Upper School Student Life in her oversight of the Upper School and manages the daily life of the Upper School Office. 

We invite interested candidates to apply for this position by completing an application and uploading a cover letter and resume at Brearley’s Career website.

Daily tasks

• Acting as the representative of the Upper School Office and greeting visitors, answering phone calls, and responding to emails pertaining to Upper School life
• Coordination of the Head of Upper School Student Life’s daily schedule, with an eye to Upper School priorities, schedules, special events and the whole school calendar.
• Work with the Registrar, the Administrative Data & Digital Content Coordinator and the Academic Dean to create and maintain accurate class rosters 
• Monitor daily attendance from Grade Heads, advisors and classroom teachers through Blackbaud and follow up with students and families as needed
• Oversee budget codes and help place special orders for relevant Upper School programs
• Update the whole school calendar with Upper School events, contributing to the all-school newsletter (Brearley-Bytes) and providing weekly updates to faculty and families about major events, field trips and other updates to the academic calendar

Event and Project Management

• Coordinate and schedule Class IX conferences, Advisor conferences, grade-level meetings, as well as monthly advisor meetings and other Upper School Student Life events
• Coordinate, with affiliated programs, year abroad opportunities for students in Class XI, including scheduling program visits, managing student applications and communicating with families
• In coordination with the Head of Upper School Student Life, Grade Heads, Health Office and faculty, plan and organize Upper School events— including making facilities arrangements, site and transportation reservations, ordering materials, coordinating with food service, collecting and collating medical information and supplies, and hosting online meetings
• On occasion, chaperone day and overnight trips

Records management

• Use Blackbaud to generate documents, reports, spreadsheets and other student data as needed
• Work with the Head of Upper School Student Life and the Assistant Head of Upper School Student Life to draft and edit various communications from sensitive and confidential matters to event and policy reminders
• Work with the technology team to update and maintain accurate email distribution lists
• Manage students' files including, communicating with families, updating files with documents (leaves, disciplinary letters) and working with the Registrar and with the College Office to keep everyone updated on student files 

Qualifications

• Exacting attention to detail and the ability to goal set, prioritize and manage multiple priorities simultaneously and effectively
• Excellent written and oral communication skills
• Ability to maintain confidentiality in all matters and engage with discretion and warmth
• Ability to work effectively independently and on teams
• Experience in both administrative assistance and office management
• Expertise with Microsoft Office (Word, PowerPoint, Excel), Google Suite (Gmail, Google Docs, Google Sheets, Google Slides, Google Meet), Zoom and Calendly and a willingness to learn new technology 
• Proficiency with Blackbaud or similar platforms desired

About the School

Founded in 1884, Brearley's mission has long combined outstanding academics with an insistence on a larger purpose: A passionate exchange of ideas within the School's walls that prepares girls of adventurous intellect and diverse backgrounds to put their knowledge and habits of mind to meaningful use in the wider world.

A center of intellectual exuberance, the School offers an extraordinary program to girls from across and beyond New York City, attracting and developing a dynamic and committed faculty, who, along with a talented staff, instill in Brearley students a love of learning, an ability to think critically and creatively, a deep curiosity about the world and a pioneering spirit. We believe that a Brearley education is not for oneself alone. Every member of our community plays a vital role in shaping the School today and for the future, cultivating the joy of lifelong learning and lasting friendships, the confidence to pursue one’s ambitions and a commitment to the greater good. In pursuit of this goal, we actively strive to build, nurture and sustain a diverse faculty and student body. We are committed to creating an inclusive, equitable and antiracist/antibias school community, and we expect faculty, staff, students, parents and trustees to pursue meaningful change through deliberate and measurable actions.

Brearley recently announced a “Free Tuition” program for families with incomes of $100,000 or less and without significant assets. Learn more by visiting our website.

Salary

In 2025-2026, the total salary for this position ranges from $70,000 to $90,000, depending on years of full-time relevant experience.

Benefits

Benefits offered to eligible employees include a range of options for health insurance coverage with generous employer contributions across the plans; an HSA plan; pre-tax transit benefits; long-term disability insurance; a retirement plan that includes a school contribution starting at 10% of salary with no mandatory employee contribution; breakfast and lunch without charge; and the opportunity to participate in a community based on collaboration, mutual care, and a commitment to the greater good. 

The Brearley School is an equal employment opportunity employer committed to hiring exceptional, dedicated teachers of diverse backgrounds. We consider qualified individuals for employment with the School regardless of race, color, religion, national origin, sex, age, disability or any other state or federally-protected classification.