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Operations Specialist-Executive Assistant

GovTact
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Operations Specialist / Executive Assistant – GovTact HQ [Vienna, VA]

Company Description:

Government Tactical Solutions LLC, known as GovTact, is an SBA Certified 8(a), CVE verified, service disabled, veteran-owned small business (SDVOSB) IT Services firm that is successfully performing on contracts with a variety of federal agencies.  GovTact has a proven expertise in providing mission critical and industry leading solutions in support of its Federal and Commercial clients.  Driven by a team of subject matter experts, the GovTact team is passionate about their fields of expertise and providing our mission partners with the right tools to solve the most difficult of problems.  We are searching for an energetic person to fill our open position as an Operations Specialist/Executive Assistant.  If you’re interested in working for a fast-paced, small business, we invite you to join us today!


Job Type:  Salaried, Full-time Exempt | Location:  GovTact HQ in Vienna, VA | Benefits:  High-level benefits include health, dental, vision, Paid Time Off (PTO)/Holiday leave, 401(k) plus matching, and life insurance. 

Responsibilities:

GovTact is seeking a detail-oriented and highly organized Operations Specialist / Executive Assistant to provide direct support to the Chief Operating Officer (COO) and broader Operations team. This hybrid role combines high-level administrative support with critical operational functions including timekeeping compliance, travel coordination, training tracking, and internal communications. The ideal candidate thrives in a fast-paced environment, demonstrates excellent follow-through, and has a proactive approach to problem-solving and multitasking.

 

Key Responsibilities:

Executive Assistant Support (COO-focused):

  • Manage the COO’s calendar, schedule meetings, and coordinate logistics with internal and external stakeholders.
  • Track priorities and deadlines to ensure follow-through and accountability on tasks and strategic initiatives.
  • Prepare agendas, meeting notes, and follow-up actions for executive-level meetings.
  • Support COO with ad hoc requests, reporting, and administrative projects.

Operations Support:

  • Work closely with the SVP and Payroll/HR Specialist to support timekeeping and contract compliance.
  • Monitor daily timekeeping entries and complete weekly reconciliation of hours for all employees.
  • Communicate proactively with team members to ensure compliance with internal time entry expectations and customer deadlines.
  • Create and manage travel itineraries for team members; troubleshoot travel-related issues as needed.
  • Process and reconcile expense reports for travelers after business trips.
  • Support the Director of Compliance in maintaining and updating the GovTact corporate training tracking portal.
  • Follow up with employees to ensure timely completion of required corporate training modules.
  • Assist in preparing internal reports, dashboards, and audit-ready documentation.
  • Provide cross-functional administrative support to Operations, HR, and Compliance teams.
  • Other administrative and operational duties as assigned.

 

Desired Qualifications:

  • Bachelor’s degree required.
  • 1–2 years of experience in operations support, administrative assistance, or a similar role.
  • High attention to detail, organization, and ability to manage multiple competing deadlines.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong interpersonal skills and ability to communicate professionally with internal stakeholders across all levels.
  • Must be able to work 100% onsite at Tysons Corner, VA.

 

  • Preferred Qualifications:
  • Experience in government contracting, staffing, or professional services.
  • Familiarity with timekeeping systems, travel booking tools, or expense platforms.
  • Experience with HR or compliance tracking tools is a plus.

 

Equal Employment Opportunity

GovTact and Insperity provide equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.  

This applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.