Scheduler/Administrative Assistant

Job Title: Scheduler/Administrative Assistant
Location: Hybrid in San Francisco, CA
Employment Type: Fulltime

Pay:

Weekly pay $35-45/hour depending on experience and qualifications

Health Care Coverage: Treeline covers the premiums for the employee.

Time Off: We offer an all-in-one Paid Time Off plan so you can take the time you need to rest and recharge.

Position Summary:

We are seeking a highly organized, detail-oriented, and proactive Scheduler/Administrative Assistant to support our team with event staffing, scheduling, administrative duties, and employee coordination. This role plays a critical part in ensuring smooth operations by managing schedules, ensuring compliance with company policies and labor laws, and supporting various HR and administrative functions. The ideal candidate will be a strong communicator, adept at multitasking, and committed to team success.

Key Responsibilities:

Scheduling & Event Support

• Build and maintain detailed schedules for events and staff coverage.
• Ensure adequate staffing for all scheduled events.
• Attend and work at least 4 events per month to understand staff duties, roles, and needs.
• Serve as a point of contact during events for staffing-related issues.
• Complete and submit a summary spreadsheet report after each event for invoicing and quality control. 

Compliance & Record Keeping

• Conduct daily reviews of timesheets and break sheets for accuracy and compliance with labor laws and company policies.
• Track staff attendance and report discrepancies or concerns.
• Assist in monitoring and recording staff training completion.
• Follow up on documentation needs such as benefit enrollment, training verifications, or policy acknowledgments.

Communication & Coordination

• Make calls to coordinate and schedule employee trainings.
• Follow up with employees or departments regarding missing or incomplete documentation.
• Assist in preparation and distribution of the monthly newsletter.
• Attend and contribute to weekly team meetings and other relevant meetings.

Administrative & HR Support

• Assist with onboarding and hiring processes as needed.
• Support training and employee development initiatives.
• Perform various administrative tasks including document management, data entry, and internal communications.
• Provide general support to team leadership and HR functions.
• Work in office as needed to support Administrative/HR team in filing and document retrieval.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior experience in scheduling, administration, or HR support roles strongly preferred.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and manage shifting priorities.
• Excellent verbal and written communication skills.
• Strong computer skills, including proficiency with Microsoft Office (Excel, Outlook, Word, Teams).
• Familiarity with scheduling software or HRIS platforms is a plus.
• Ability to work evenings or weekends as required for event support.
• Willingness to obtain a Guard Card (training provided).

Work Environment:

• This is a hybrid role in a home office environment with occasional on-site event duties and occasional in office work.
• May require standing or walking for extended periods during events.
• Flexible schedule needed, including occasional evenings/weekends.

All employment begins with 90-day probationary period during which only part time hours may be available.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Treeline Security is an Equal Opportunity Employer.