Administrative Assistant

Key Responsibilities:

• Exhibit good judgment and professional behavior at all industry-related events.
• Work collaboratively with team members and communicate effectively to support the company’s objectives.
• Maintain high attention to detail in all tasks, ensuring accuracy in administrative duties and sensitive projects.
• Problem-solve independently, demonstrating initiative by working through challenges before escalating.
• Manage multiple deadlines, prioritize changing tasks, and work well under pressure.
• Perform executive and administrative support duties for BM/Partners, maintaining confidentiality.
• Act as a backup for the Office Manager, covering tasks such as answering phones, managing the front desk, sorting mail, and more.
• Handle company errands as needed.
• Sort and scan mail, ensuring proper organization and uploading into software or servers.
• Oversee general upkeep and organization of server files.
• Perform bank reconciliations with a high level of accuracy.
• Assist in the Payables process by updating weekly balances, mailing checks, and pulling reports.
• Conduct general data entry projects with precision.
• Reconcile credit cards and road cash, ensuring all receipts are matched and data is correctly entered.
• Assist the Royalty Manager with maintaining royalty trackers.
• Help manage merchandise sales and inventory trackers.
• Assist with special projects for various teams, ensuring high standards of detail and accuracy.
• Support the Client Assistant with recording deposits, credit card coding, discretionary expenses, and preparing quarterly reports and tax projections.

Required Skills:

• Excellent attention to detail and a commitment to maintaining accuracy in all tasks.
• Strong problem-solving skills, with the ability to anticipate issues and resolve them independently.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to manage deadlines and shifting priorities in a dynamic work environment.
• Highly organized and capable of multitasking effectively.
• Strong communication skills and the ability to work well both independently and as part of a team.
• Professionalism and discretion when handling sensitive and confidential information.