Auditor Associate I

Auditor Associate I   

Recruitment #25-1527-01

Date Opened

4/14/2025 12:00:00 AM

Filing Deadline

5/9/2025 5:00:00 PM

Salary

$30.40 - $35.95/hour; $59,280.00 - $70,102.50/year

Employment Type

Permanent Full-Time Employment

Department

Auditor-Controller

Work Location

Oakland

Type of Recruitment

New, open, assembled

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications and supplemental questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  

APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRE FOR THIS RECRUITMENT WILL ONLY BE ACCEPTED ONLINE.

DESCRIPTION

THE AGENCY:

The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments. The Agency develops and maintains the County’s accounting, payroll, audit, tax analysis, budget and grants, contract compliance, and cost plan systems and procedures. The Central Collections Department collects receivables mandated by State and federal laws and regulations. The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents, and maintenance of the vital statistics register. 

For more detailed information about the agency, visit: Alameda County Auditor-Controller's Office.
 

THE POSITION

Under general supervision and direction, in the Auditor-Controller/Clerk-Recorder Agency, to perform routine and moderately difficult and/or technical clerical work involving the exercise of some independent judgment in following instructions within established policies and procedures.  Incumbents of this classification are expected to respond to inquiries from the public or other County departments and may be responsible for maintaining a variety of records and/or monitoring and compiling data from a variety of sources and are expected to do related work as required.

This is the entry-level general clerical classification in this flexibly staffed series.  Incumbents of this classification provide less complicated but nevertheless sensitive clerical work, usually under specific directions. Incumbents may work independently with the supervisor or lead clerk available to answer questions or manage unusual situations. Positions at this level require that incumbents have the ability to identify and correct errors in basic English usage or arithmetic.  It is flexibly staffed with the higher classification of Auditor Associate II, where the incumbents perform many of the same duties, but have achieved competency and knowledge of the full range of duties at this level and may also be assigned to complete similar, but more complex duties exercising greater independent judgment and discretion.

Incumbents may be assigned anywhere in the County and are expected to rotate through various units of the Auditor-Controller/Clerk-Recorder Agency as needed to accommodate employee development, staffing, and training needs of the Agency.  Incumbents must demonstrate proficiency in two units or more of the Clerk-Recorder’s Office (Scanning/Indexing, Customer Service,  Vitals/General Business, Marriages, Recording, Archive/Preservation, Administrative Services); Central Collections Division (Accounting, Administration Support/Public Contact Customer Service); and/or Auditor-Controller’s Office (Specialized Accounting, Workers’ Compensation/Benefits, Central Payroll, Contracts, Contract Compliance, SLEB Certification, Warrants, Claims, Tax Analysis, Management Services) prior to promotion to the next level of Auditor Associate II. An Auditor Associate I is expected to gain experience and demonstrate proficiency which qualifies them to promotion to the higher level of Auditor Associate II within one year of full-time experience.  Appointment at the Auditor Associate I level will not be extended beyond one (1) year.

For more detailed information about the job classification, visit: Auditor Associate I (#1527)
 

MINIMUM QUALIFICATIONS

EITHER I

Experience:

The equivalent of two (2) years of full-time experience in the classification of Clerk II or in an equivalent or higher level clerical classification in Alameda County classified service.

OR II

Experience:

The equivalent of two (2) years full-time clerical experience including one (1) year full-time experience performing duties of a complex and technical nature in applying legal statutes and rules requiring expertise and specialized knowledge. 

Substitution: 

Education from an accredited college or university may be substituted for the required experience on a year-for-year basis.  One (1) year of education shall consist of either 30 semester or 45 quarter units.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Business arithmetic.
• Business correspondence, filing, and standard office equipment operations.
• Techniques and practices for dealing with individuals from various socioeconomic and ethnic groups both on the telephone and in person and through correspondence (including stressful contact with irate and/or hostile individuals).
• Modern office methods and equipment, including commonly used computer spreadsheets, word processing, and centralized financial and personnel/payroll programs, preferably ALCOLINK/HRMS.

Ability to:

• Establish and maintain effective working relationships with the public, including co-workers.
• Prioritize work and coordinate several activities to meet critical deadlines.
• Operate common modern office machines, including calculator, computer, printer, and fax.
• Locate and provide basic analysis of data found in large accounting and payroll systems, such as those maintained by the Auditor Agency.
• Prepare periodic and special accounting and payroll reports.
• Identify and correct errors in a variety of mathematical computations and financial/payroll documents.
• Work independently when given specific instructions.
• Apply rules and regulations to specific cases.
• Communicate effectively orally and in writing.
• Research and correct documents for errors.
• Maintain accurate records

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:

1.) A review of applicants' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

2.) A written component that will be weighted as qualifying only (pass/fail). The highest scoring candidates will move on to the next step in the examination process.

3.) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. 

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, hrs.alamedacountyca.gov/.

**Click on the link below to apply for this position:

Job Announcement: Auditor Associate I - County of Alameda