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Full-Time Office Assistant (Bilingual - Spanish Speaking)

Full-Time Office Assistant (Bilingual - Spanish Speaking)

 

The law office of Hecht & Norman, LLP is an Immigration Law Practice in the Pacific Northwest. We currently have an opening for a full-time Office Assistant in our Salem office.  Applicants should be fluent in English and Spanish; both reading and writing and have a minimum of two years office experience.

 

Job duties include, but are not limited to:

 

Case Management

Performing Conflict checks 

Receive payments

Preparing petitions/applications and any other immigration documents under the supervision of attorney

Compiling checklists

Following up on case delays with respective agencies

Keeping accurate and updated notes in the physical file and soft file as the case progresses

Scanning petitions/applications/documents in client’s file

Completing data entry with accuracy to ensure proper case management

Drafting cover letters and other correspondence as requested by attorneys

Proofreading and edit documents

Preparing forms accurately and in a timely manner for attorney review

Communicating with current and potential clients in a respectful, professional, and efficient way 

Greeting clients and potential clients in a friendly and professional way 

Answering phones

Scheduling appointments as necessary for yourself or an attorney

Performing front desk duties as back-up if necessary

Translating documents as necessary 

Interpreting for clients as necessary

 

Skills and Qualifications:

Excellent computer skills (Microsoft, Excel, Outlook, ImmPro, etc.)

Strong analytical skills

Strong problem-solving skills

Excellent attention to detail

Excellent interpersonal and communication skills

Be a team player and get along with all staff members

Excellent written and communication skills

 

Position offers competitive compensation, health benefits, 401k options, and a generous vacation package. 

 

Please submit your resume, and cover letter by responding to this ad.