Administrative Assistant / Brokerage Sales Support Coordinator

Join Our Team: Executive Admin Assistant & Sales Support Coordinator

 (Immediate Start)

Are you up for the challenge of being an administrative professional with a knack for multitasking and a passion for the real estate industry? Matanky Realty Group, a prominent player in commercial real estate since 1955, is looking for an Administrative Assistant / Brokerage Sales Support Coordinator to support our executive leaders.   

About Us: Matanky Realty Group stands as a beacon of expertise in brokerage, acquisition, development, management, and construction. Our commitment to revitalizing communities has earned us accolades such as the Chicago Neighborhood Developer of the Year, multiple times .  Our north Loop office is in the hub of business, banking, and governmental operations.

Responsibilities:

• Serve as administrative support for the CEO and the Senior Vice President of Brokerage and Leasing
• Streamline communication across all office departments – marketing, leasing, executive, property management, accounting, legal.
• Run punch list for commercial lease renewals, onboarding of new listing relationships, and tenant contacts
• Maintain meticulous records of internal and external listing information and files, ensuring accessibility and accuracy.  Records are kept in both electronic and paper form.
• Cooperate with marketing coordinator with direct mailing campaigns targeting potential buyers and tenants, adhering to prescribed guidelines.
• Allocate ad call responsibilities to sales team members, update CRM (Salesforce, HubSpot), and facilitate information management to support deal progression.
• Act as reception and switchboard for portion of each day and as needed.
• Act as lead for office schedules of the executives, coordinate Teams meetings and other calls.

Requirements:

• Handshake Applicants:  1-2 years of proven proficiency in general office administration, ideally within the real estate sector.
• Demonstrated ability to multitask effectively while maintaining focus on overarching objectives.
• Mastery of the Microsoft Office suite, underpinned by a keen eye for detail.
• Highly proficient in DocuSign, Adobe and other standard office softwares.  Familiarity with Procore, Salesforce, HubSpot, Sage 300 and other softwares helpful.
• Real estate experience is preferred, underscoring a nuanced understanding of industry dynamics.
• Flexibility in approach, coupled with exceptional customer service and problem-solving prowess.
• Capacity to thrive independently amidst the hustle and bustle of a rapidly evolving environment.
• A sense of urgency and a track record of exemplary follow-up skills are essential attributes.

Why Join Us:

• Collaborate closely with two seasoned executives and an active sales team, gaining invaluable insights into the intricacies of commercial real estate.
• Engage in diverse responsibilities encompassing leasing, selling, and managing properties across vibrant urban landscapes.
• Foster professional growth within a nurturing team environment that celebrates individual contributions.
• Contribute to the transformative journey of area retail. If you embody the ethos of proactive professionalism and are ready to make your mark in the world of commercial real estate, we await your application!