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GENERAL DESCRIPTION OF POSITION

A courtroom clerk supports judicial proceedings by managing case files, recording official court actions, and assisting judges with administrative tasks. They document proceedings, administer oaths, handle evidence, and read charging documents aloud to juries, sometimes containing graphic details. They interact with attorneys, defendants, and the public while maintaining professionalism in high-pressure environments. Additionally, they oversee scheduling, process court paperwork, and ensure compliance with legal procedures. Through precise record-keeping and procedural support, courtroom clerks help uphold the integrity of the judicial system.


 

ESSENTIAL JOB FUNCTIONS

The tasks listed below represent essential job functions and exclude the marginal functions of the position that are incidental to the performance of essential job duties. The Clerk may assign additional responsibilities related to the area of work as necessary or during a declared emergency.

  • Provide cross-departmental support for case management tasks, including initiating, updating, reopening, and closing cases.
  • Manage court events, setting and canceling hearings in the case management system.
  • Track and verify case files and court documents, ensuring accuracy in scanning and imaging.
  • Deliver customer service via phone, email, and in person, assisting the public with inquiries.
  • Maintain confidentiality and adhere to statutory requirements when handling sealed or confidential records.
  • Perform extensive data entry and documentation, including typing correspondence and producing copies for case files.
  • Prepare and process court files, tracking documents between judiciary and the Clerk's office.
  • Follow evidence handling and storage procedures, ensuring compliance under supervision.
  • Oversee jury administration, including summonses, excusals, check-ins, voir dire coordination, lunch orders, juror supervision, and payroll processing.
  • Label and document evidence, maintaining adherence to court procedures.
  • Take minutes of court proceedings, ensuring accuracy in judicial directives.
  • Sort, prioritize, and process post-court paperwork, escalating urgent items for immediate handling.
  • Verify and update case information, including addresses, attorney assignments, and scheduling.
  • Prepare court documents, marking and sorting files for upcoming proceedings.
  • Determine defendant custody status and ensure proper documentation of related records.
  • Track disposition history, confirm prior violations, and update case records.
  • Process docket changes and scheduling updates in the case management system.
  • Print and file fingerprint records, ensuring proper completion of fingerprint cards.
  • Verify sentencing requirements for trafficking cases.
  • Confirm crimes against minors for appropriate case categorization.
  • In the courtroom setting, announce cases and read aloud charging documents to the jury.
  • Administer oaths during court proceedings.
  • Capture and analyze statistical data for required reports, including case counts, jury hours, and court hours.
  • Generate and distribute hearing notices, ensuring accuracy.
  • Review and amend dispositions, resolving errors based on OpenCourt records.
  • Support training efforts, mentoring new hires and assisting in procedural improvements.
  • Conduct quality control checks on scanned documents, correcting errors and ensuring legibility.
  • Maintain and reference conflict counsel lists for judiciary assignment and registry rotation.


 

QUALIFICATIONS

Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Prior experience working in a Clerk's office and with the current programs is preferred and may be given consideration in lieu of on the job experience. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:

  • Graduation from high school or possession of an accredited equivalency diploma.
  • Associate's degree in criminal justice, legal studies, public administration, or related field preferred.
  • One (1) year of clerical or administrative experience required, preferably in a legal or governmental setting.
  • Public speaking experience preferred.
  • Must possess a valid drivers' license.


 

Federal and state laws require an employer to attest in writing that all deputy clerks are legally authorized
to work in the United States. The Clerk is required to comply with E-Verify and Department of Revenue
reporting requirements. Deputy clerks are required to complete an I-9 form and produce documents
establishing both employment authorization and identity. The list of acceptable documents can be located
at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents - https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

The Clerk utilizes the Florida Department of Law Enforcement (FDLE) FCIC/NCIC network and other
resources to conduct background checks on applicants selected as potential new hires. Deputy clerks
are required to submit verification of identity and undergo LiveScan fingerprinting prior to their first day of
employment. Fingerprints will be submitted to National Rap Back and are retained at FDLE and the
Federal Bureau of Investigations (FBI) for the purpose of providing notice of any subsequent
modifications to a deputy clerk's criminal history records. Fingerprints are retained for the duration of the
deputy clerk's employment. The Clerk will no longer have access to records upon separation of
employment.

Deputy clerks are required to report any incident involving an arrest or notice to appear for any criminal
charge against themselves as soon as practically possible. Employability and continued employment of
a deputy clerk who has a criminal record is decided on a case-by-case basis. Per the FBI's CJIS Security
Policy (Section 5.12.1) and the FDLE Criminal Justice User Agreement (Section III), agencies are
required to properly vet individuals prior to granting access to unencrypted CJI or to physically secure
areas where CJI is handled, processed, or stored. Records are subject to CJIS Access Review by FDLE.

The Clerk of the Circuit Court and Comptroller's office (Clerk) is a Drug-Free Workplace. This policy is
established pursuant to the drug-free workplace program under Fla. Stat. §440.101-102. During the
course of employment, all deputy clerks may be required to submit to a drug test(s) to detect the presence
or absence of any drug, including alcohol, or its metabolites which, by way of this policy, are prohibited.
The reasons for tests conducted include, reasonable suspicion, follow-up testing, post-injury/accident
testing, and negative dilute retests.



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://citrusclerk.isolvedhire.com/jobs/1482957-125092.html