Executive Administrative Assistant

The Executive Assistant (EA) will provide high-level administrative support to the President & CEO, Executive Leadership Team and Senior Directors. The EA serves as a liaison to the board of directors and oversees special projects delegated by the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA must be mission focused, results-driven and community oriented.

Responsibilities:

Complete a broad variety of administrative tasks for the President & CEO and other assignments from the leadership staff.

• Perform clerical and administrative tasks including drafting emails, reports, PPT presentations and other documents.
• Monitor CEO email inbox, categorizing and prioritizing emails and memos.
• Answer phone calls in a polite and professional manner.
• Manage calendars, schedule meetings and make reservations. This may include booking travel accommodations.
• Attend meetings, take notes and record minutes.
• Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

Plan and coordinate the CEO's schedule, ensuring it is followed and respected.

• Manage CEO’s calendar, organize meetings, including scheduling, sending reminders, and arranging catering when necessary.

Help organize and facilitate all staff meetings and team building events as directed by the Executive Leadership team.

Perform other related duties as assigned.

Supervisory Responsibilities:

• None

Required Skills/Abilities:

• Meticulous attention to detail
• Enjoys task-based, detail-oriented, and process-based work
• Fantastic organizational and time management skills with a proven ability to meet deadlines
• Strong decision-making and problem-solving skills
• Ability to track and make progress on multiple checklists and projects simultaneously
• Strong written, verbal, and interpersonal skills
• Comfortable and culturally competent in diverse environments, with the ability to work effectively across diverse groups of people
• Experience working on confidential matters, showing the highest level of discretion
• Flexible and action-oriented
• Proficient in Microsoft Office 365 applications, including Word, Excel, and Outlook
• Ability to function well in a high-paced and at times stressful environment

Additional eligibility qualifications:

• Bilingual English/Spanish Preferred, not required

Education and Experience:

• High school diploma or GED required
• Associate or Bachelor’s degree required
• At least 3-5 years of related experience

Physical and Environmental Requirements:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting may be required
• Regular, predictable attendance is required

Work Location:

• Urban Ventures Campus based at 2924 Fourth Ave South, Minneapolis

Work hours:

• 40 hours per week
• Non-Exempt
• Monday through Friday, occasional Saturday

Travel:

• Occasional travel to work functions
• Reliable transportation required

About Urban Ventures

Urban Ventures is a faith-based, nonprofit organization with the mission to educate children, strengthen their families, and build a healthy community. We partner with families in some of the most under-resourced neighborhoods of south Minneapolis with one overarching goal-to send every youth to college or some form of post-secondary education. Urban Ventures is committed to providing a workplace which promotes diversity and inclusion.