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Accounting Clerk

City of Two Rivers
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POSITION TITLE: Accounting Clerk

REPORTS TO: Finance Director

EMPLOYMENT CLASSIFICATION: Full-Time

LATEST REVISION DATE: April 2025

DEPARTMENT: Finance

FLSA CATEGORY: Non-Exempt

PAY TYPE: Hourly, Pay Grade 6

 

GENERAL PURPOSE

The Accounting Clerk position plays a vital role in the financial operations of the City of Two Rivers. This position is responsible for processing accounts payable, managing financial records, assisting with tax-related tasks, and providing support for various accounting functions. The Accounting Clerk ensures financial accuracy, compliance, and efficiency within the Finance Department.

 

SUPERVISION RECEIVED

Works under the direct supervision of the Finance Director, with guidance from senior finance personnel, completing tasks as required.

 

SUPERVISION EXERCISED

None.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Accounts Payable Processing: Ensure timely and accurate payment of invoices.
  • Month-End Aging Receivables: Maintain and reconcile accounts receivable reports.
  • Room Tax Reporting: Distribute and collect forms from applicable businesses. Prepare and submit tax reports in compliance with regulations.
  • Assessing Records Maintenance: Update ownership and address changes; maintain spreadsheets for customer service.
  • Liaison with Contracted Appraisal Company: Serve as the point of contact between the City and appraisal services.
  • Daily Tax Totals Verification: Assist in verifying and reconciling tax transactions.
  • Lottery Credit Applications: Annually distribute applications to prior-year sales.
  • Insurance Renewal Support: Assist in entering insurance renewal data for CDM.
  • Land & Lease Invoicing: Send and track monthly invoices for leased properties.
  • Payroll Backup: Assists in preparation of payroll, including but not limited to timekeeping, employee setup, payroll calculations, distribution of payroll, and related payroll reporting.

 

  • Encumbrance Requests: Process special assessment letters.
  • Year-End 1099 Preparation: Issues 1099 forms.
  • Financial Software Support: Assist with Harris software after billing cycles.
  • Credit Card Statement Assistance: Provide support in reconciling credit card transactions.
  • Injury Reporting: Report workplace injuries in the absence of designated personnel.
  • End-of-Month Reconciliations: Perform checklist tasks, including petty cash and other accounts.
  • Miscellaneous Finance Projects: Complete various assignments from the Finance Director.
  • Additional Tasks/Projects: Complete any additional assignments or tasks assigned by the other management staff or the City Manager.

MINIMUM DESIRED QUALIFICATIONS

  • Associate’s degree in accounting, finance, or a related field preferred.
  • Assessment Technician Certification or willingness to obtain certification.
  • Prior experience in an accounting or bookkeeping role required.
  • Proficiency in Microsoft Office Suite (Excel, Word) and accounting software.
  • Strong analytical, organizational, and problem-solving skills.
  • Ability to work independently and manage multiple tasks efficiently.
  • Excellent written and verbal communication skills.
  • Knowledge of municipal finance operations is a plus.

NECESSARY KNOWLEDGE, ABILITIES, AND SKILLS

  • . Strong knowledge of accounting principles and financial recordkeeping.
  • Ability to manage financial transactions with accuracy and attention to detail.
  • Excellent customer service skills with the ability to interact professionally with staff and the public.
  • Strong problem-solving abilities and capacity to work independently.
  • Proficiency in office software and the ability to learn specialized financial programs.

TOOLS AND EQUIPMENT USED

  • Personal computer and financial software
  • Printer, copier, scanner, calculator
  • Microsoft Office (Excel, Word, Outlook)
  • Accounting software and municipal finance programs

PHYSICAL DEMANDS

The physical demands described here are representative of those required to perform the essential functions of the job. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands to operate office equipment. Occasional lifting of up to 25 pounds may be required

 

WORK ENVIRONMENT

The work environment is a standard office setting with minimal noise. Reasonable accommodations may be made for individuals with disabilities.

 

SELECTION GUIDELINES

Formal application, evaluation of education and experience, oral interview, and reference check. Job-related tests may be required. The duties listed above are intended to illustrate the types of work performed. The omission of specific statements does not exclude them from the position if they are similar or related to the role. This job description does not constitute an employment agreement and is subject to change as necessary.