Accounts Payable Specialist

Accounts Payable Specialist

Job Summary

Under the supervision of the Financial Director, the Accounts Payable position will be responsible for maintaining financial accounts for the purpose of providing financial stability. This position is enabled to make financial decisions, when necessary, that includes authorizing payments or transfer of money when there is a problem with an account or other financial record and will bring this to the attention of the Financial Director. This position works as part of a team to ensure their work is correct and to assist the accounting team as needed.

Job Responsibilities:

• Perform accounts payables by processing and recording transactions weekly. Ensures all invoices, reimbursements, etc., are paid accurately and in accordance with our Finance policies and procedures.
• Opening mail and distributing invoices for approval. 
• Responsible for establishing and maintaining budgets.
• Posting invoices in Sage accounting system, review, and process batches for payment. Print checks and match 

with invoices. Forward to Finance Director for signature.

• Review expense coding to ensure all eligible costs are coded correctly.
• Review and process credit card expense reports and receipts submitted by cardholders on a monthly basis.
• Post and prepare checks for refunds to patients and insurance companies as required.
• Maintain system of paying all vendors possible with credit cards including track of charges by credit card used.
• Prepare quarterly Sales and Use Tax reports and payments for filing with the State.
• Maintain information and prepare all 1099’s for corporation.
• Prepare management reports as required for doctors, directors, and other staff.
• Work on special projects and other duties as assigned by Finance Director.

Skills/Qualifications:

• Strong attention to detail is required to keep information accurate and organized. 
• Understand the basic functions of the business to accurately analyze and interpret financial data.
• Proficiency with accounting software. Taking the initiative to learn new accounting systems.
• Extracting data from Excel spreadsheets and creating visual reports to make business decisions (i.e., dashboards, charts, graphs, etc.).
• Proficient with Excel and Word programs.
• Must display a high degree of integrity, professionalism, and confidentiality.
• Excellent written and verbal communication skills to interact effectively with employees at all levels.
• Excellent math skills are required to analyze, compare, and interpret data and figures.
• Strong analytical, time management, and organizational skills.
• Requires excellent data entry and report writing skills.
• Ability to review one’s own work and find/correct mistakes.
• Ability to meet deadlines and prioritize tasks.
• Take the initiative to review the current process and recommend improvements.
• Works efficiently with minimal supervision.

Educational/Experience Requirements:

• Associate or bachelor’s degree in accounting a plus.
• Minimum two years’ experience in accounting or related business area.
• Expert-level knowledge of working with spreadsheets.

If you are interested in applying for this position, please submit your resume on Indeed.com or mattaxneuprater.com/careers.

EOE