Administrative Coordinator

Houston Oaks is seeking a motivated, detail-oriented Administrative Coordinator to join our People + Culture team. This part-time position offers hands-on experience in a professional HR setting and is ideal for current college students pursuing degrees in Human Resources, Business, Psychology, Education, or related social sciences.

The role combines traditional administrative support with the opportunity to gain exposure to learning and development (L&D) concepts and projects. You'll work closely with both the HR Generalist and Director to support daily operations, assist with department initiatives, and take part in learning-focused projects designed to build your skill set.

Key Responsibilities:

Administrative & HR Support (Approx. 70%)

• Assist with digitizing and organizing employee files and records.
• Schedule meetings, trainings, interviews, and other HR-related events.
• Manage and update spreadsheets, track HR metrics, and perform basic data analysis.
• Provide clerical support in benefits administration and onboarding/offboarding processes.
• Participate in departmental projects as assigned (e.g., process improvement, compliance audits, employee engagement).

Learning & Development Support (Approx. 30%)

• Participate in the design and development of training materials and learning experiences.
• Conduct basic research on learning theory, adult education, and instructional design best practices.
• Support classroom facilitation and virtual training sessions.
• Assist in creating content for internal training materials, e-learning modules, and job aids.
• Collaborate on social media and internal communications to promote learning initiatives.

Ideal Candidate:

• Currently enrolled in a college or university pursuing a degree in:
• Human Resources
• Business Administration
• Organizational Leadership
• Education or Instructional Design
• Psychology or other social sciences
• Strong organizational and time management skills.
• Comfortable with Microsoft Office Suite (especially Excel and PowerPoint).
• Strong written and verbal communication abilities.
• Interest in learning, training, and people development.
• Ability to handle confidential information with discretion.
• Self-starter with a growth mindset and a willingness to take initiative.

What You’ll Gain:

• Real-world experience in HR operations and learning and development.
• Exposure to instructional design, curriculum building, and training facilitation.
• Professional mentorship from experienced HR professionals.
• Opportunities to contribute to meaningful departmental projects.
• A foundation for careers in HR, training, education, or business leadership.