Bilingual Legal Receptionist

Bilingual Legal Receptionist

We are looking for a warm, organized, and proactive individual to join our team as a Bilingual Legal Receptionist. In this role, you will be the first point of contact for clients, ensuring they receive excellent service and support. If you thrive in a fast-paced environment and enjoy helping people, we’d love to hear from you!

Key Responsibilities:

Welcome Clients with a Smile – Greet and assist visitors in a professional and friendly manner, creating a welcoming atmosphere.

Provide Exceptional Customer Service – Assist clients both in person and over the phone, addressing their needs with patience and professionalism.

Communicate Fluently in English & Spanish – Ensure clear and effective communication with a diverse client base.

Manage Phone Calls – Answer, screen, and forward incoming calls in English and Spanish, take detailed messages, and direct calls to the appropriate team members.

Schedule & Confirm Appointments – Coordinate client meetings, manage the office calendar, and help optimize scheduling for efficiency.

Maintain Organized Client Records – Update and manage client files, ensuring all information is accurate, up-to-date, and securely stored.

Support the Legal Team – Assist attorneys and paralegals with administrative tasks such as filing, data entry, and office supply management.

Handle Office Correspondence – Manage incoming and outgoing mail, deliveries, and faxes to ensure timely distribution and responses.

Foster a Positive Office Environment – Promote teamwork and effective communication among staff and clients.

Requirements:

✔ Fluency in both English and Spanish
✔ Previous experience in a customer-facing role (reception, client services, or similar)
✔ Strong organizational skills and attention to detail
✔ Ability to multitask and manage time efficiently

If you’re passionate about providing outstanding service and working in a dynamic environment, we’d love to have you on our team!