Accounts Payable Clerk

Under the supervision of the Accounting Lead, an Accounts Payable Clerk is responsible for managing and processing payments to vendors and suppliers, ensuring accurate and timely financial transactions. Their primary duties focus on project/job costing, handling weekly and bi-monthly vendor payouts, check and credit card requests, and employee reimbursements. They conduct regular reviews of unpaid bills, process early discount payments and union/training dues, and maintain organized records of current and prior year accounts payable files. Additionally, they ensure subcontractor payment agreements are adhered to, coordinate with other departments for accurate information transmission, and assist with administrative tasks such as answering phone calls and reception duties when needed. Overall, the role ensures the smooth operation of the company's financial obligations and supports effective project management.

ESSENTIAL FUNCTIONS:

• Enter vendor bills and credit card transactions weekly, with a focus on project/job costing attributes.
• Handle weekly and bi-monthly vendor payouts and payment requests, which may occur intermittently.
• Coordinate with other departments and divisions to ensure accurate and timely information transmission.
• Process check and credit card requests for all companies.
• Conduct weekly reviews of unpaid bills.
• Monitor and process bi-weekly Home Depot early discount payments.
• Enter and pay union and training dues.
• Process employee reimbursements on a weekly basis.
• Manage QuickBooks entries, including vendor bills, credit card payments to vendors, transfers, wire transfers, and check writing.
• Maintain and monitor subcontractor payment agreements, ensuring adherence to contract and project specifications.
• Request necessary subcontractor releases, certificates of insurance (COI), and W-9 forms.
• Maintain and organize current and prior year accounts payable files, both open and closed.
• Assist other departments as time allows.
• Help with answering phone calls and reception duties.

QUALIFICATIONS/SKILLS:

• Proficiency in QuickBooks Desktop
• Strong skills in Microsoft Office, especially Excel and Word
• Strong analytical skills for financial reporting and budget preparation
• Effective communication skills for collaborating with team members and responding to inquiries
• Ability to manage multiple tasks and meet deadlines
• Capability to resolve issues related to financial transactions and reporting

EDUCATION AND WORK EXPERIENCE:

• Associate's degree in Accounting, Finance, or a related field or minimum of 1-2 years in an accounting-related role