You are viewing a preview of this job. Log in or register to view more details about this job.
Email

Department Statement:

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 23,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes Inclusive Excellence and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

 

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

 

All we do at ASU is guided and inspired by the University Charter, which reads:

 

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

 

The W. P. Carey School of Business continually strives to foster a welcoming and inclusive environment.

 

Apply before 11:59 PM Arizona time the day before the posted End Date.

 

 

Job Profile:

Administrative Operations Specialist 2

 

Job Family:

Administrative Operations

 

Time Type:

Full time

 

Max Pay – Depends on experience:

$58,000.00 USD Annual

  Job Description:

The W. P. Carey School of Business is recruiting for a Business Operations Specialist within the Department of Marketing. This individual will be reporting to the Business Operations Manager Sr to assist with planning, organizing and coordinating the business operations functions in accordance with established goals, priorities, time limitations, or other specifications. These functions include basic procurement, accounting, payroll, travel, and other duties as assigned. This position is intended to cover a broad range of responsibilities in the Department of Marketing, W. P. Carey School of Business.

 

The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational skills, and have the ability to work well in a fast-paced, deadline driven environment.

 

Days and Schedule: 8:00 am – 5:00 pm. Monday – Friday. This position is required to be on the Tempe campus. Flexible work options (hybrid work schedule) after 3 months of service with W. P. Carey School of Business, contingent on the needs of the Department of Marketing and Dean’s Office approval.

 

Salary: $51,000-$58,000 ;to commensurate with education and experience

 

Essential Duties

Monitor a variety of account expenditures, maintain and reconcile detailed budgets for various accounts, inform management of irregularities and proceed with corrective action.

Process multiple travel requests and reimbursements in University travel system (Concur); act as a delegate for faculty and doctoral students to create trip requests; create detailed travel expense reports for domestic and international travel; create student group travel in Concur with specific steps and requirements.

Process multiple employee reimbursements for department faculty, staff, and students.

Review and prepare interviewee and independent contractor expense reimbursements ensuring all documentation is included.

Prepare journal entries to adjust/correct expenditures and transfer of funds; prepare supplier invoices, requisitions, and other transactions in Workday.

Maintain a departmental p-card including daily management, document retention and biweekly reconciliations.

Cross-training in the process of payroll and account reconciliations.

Assist with coordination and processing of faculty associate recruitment and hiring through Interfolio; Act as hiring manager for recruitment team.

Assist with scholarship disbursement process.

Process various financial transactions through ASU Foundation including deposits, transfer of funds, vendor set-ups, expense reimbursements, supplier invoice requests, and credit card expense reports. Create disbursement requests in Workday.

Serve as backup for department Human Resources processing, including PTR submission, payroll redistributions, and biweekly payroll reconciliations.

Remain current regarding all policies, practices, methods, standards, regulations and requirements with financial transactions to ensure ongoing compliance.

Perform other duties as assigned by Business Operations Specialist, Sr and Business Operations Manager, to ensure the continuity of department operations.

 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, seven (7) years of related experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Desired Qualifications

Experience in using a financial system, and reporting system in a higher education environment (Workday, PeopleSoft and Interfolio preferred)

Demonstrated knowledge of ASU Travel policies and procedures, specifically with Concur travel system

Experience with Microsoft Office (Word, Excel, Access, Outlook) and Adobe Acrobat PDF

Demonstrated knowledge of ASU policies and procedures regarding financial and purchasing policies and processes

Experience working in a fast-paced environment with competing deadlines

Experience in dealing with confidential and sensitive information

Demonstrated knowledge of standard office and administrative practices

Ability to perform detailed work in an open and shared work space

Evidence of effective communication skills

 

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives general review of objectives.

 

ASU is an enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

 

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

 

Driving Requirement:

Driving is not required for this position.

 

Location:

Campus: Tempe

 

Funding:

No Federal Funding

 

To be considered, your application must include all of the following attachments:

  • Cover letter
  • Resume/CV

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

 

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

A fingerprint check is not required for this position.