Forfeiture and Administrative Coordinator
This position exists to provide administrative and technical support to operation Majors, Headquarters Business Manager, and the forfeiture program of the Minnesota State Patrol. The forfeiture and administrative coordinator perform administrative and technical duties for the forfeiture program and office duties enabling the upper levels of State Patrol Management to function effectively.
The purpose of this classification is to perform administrative and technical functions which include, but are not limited to, ensuring adequate information is communicated to district forfeiture coordinators, serving as agency expert regarding forfeiture policy and best practices, reviewing closed forfeiture files to prepare for data submission, provide customer service by answering questions and providing appropriate information, reconciling VISA logs, managing mail, maintain and/or creating of files, operate general office equipment, order and/or maintain office supplies. This position serves as backup for deposits and ODMAP.
This position plays a key role in the day-to-day functioning of State Patrol Headquarters and all its personnel.
Qualifications
Minimum Qualifications
- Experience: At least two (2) years of experience in a role that involves specialized knowledge or provides administrative, paraprofessional, or technical support. An associate's degree may substitute for six months of experience, and a bachelor's degree may substitute for twelve months.
Key Skills and Abilities:
- Time Management & Organization: Ability to handle multiple tasks, prioritize effectively, and stay organized in a fast-paced environment, ensuring deadlines are met despite frequent interruptions.
- Communication & Customer Service: Strong written and verbal communication skills to interact effectively with both internal and external stakeholders, including answering phones, responding to emails, and providing timely, accurate responses. Must be able to write clear correspondence and reports with proper grammar, spelling and punctuation.
- Database, Documents, and Records Management: Knowledge of standard computer software program for word processing, spreadsheets, and databases sufficient to create, modify, and protect files. Skills in database management sufficient to set up and run basic queries, review and analyze data, and identify problem areas which may include data, formulas, or security. An ability to create, file, retrieve, and destroy electronic records according to retention schedules.
- Spreadsheets: Skills in using advanced spreadsheet features, such as formula creation, to manipulate and sort data, and an ability to teach others how to create and use spreadsheets effectively.
- Accounting & Analytical Skills: Skills in accounting sufficient to reconcile differences between invoices, receipts, and purchase orders, and assess needs based upon data and events affecting the account.
Preferred Qualifications
- Experience & Knowledge of Legal and Policy Frameworks: Experience interpreting and explaining complex statutes, laws, policies, and procedures, with particular knowledge of state government operations and forfeiture laws. Ability to apply this understanding to process forfeiture related claims and solve complex problems.
- Experience with State Systems & Data Analysis: Familiarity with the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) system and SWIFT Data Warehouse, along with advanced experience in MS Excel to create databases and conduct data analysis.
- Organizational Knowledge: Understanding of the Minnesota State Patrol (MSP) structure, policies, and procedures, as well as the legislative process, program budgets, and relevant laws and regulations that govern department functions and personnel.
Physical Requirements
Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.
Additional Requirements
This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
- Criminal History Check
- Reference Check
- Fingerprints (MNJIS)
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Marcia Reding at marcia.reding@state.mn.us or 651-201-7296.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Marcia Reding at marcia.reding@state.mn.us.
About Public Safety Dept
The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.