Administrative Support Assistant
Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of an Administrative Support Assistant to fill a full-time non-exempt position in its Los Angeles office. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, highly productive, and inclusive environment. If you want to advance your career with a robust legal administrative support team, then this might be an exciting opportunity for you!
If you’re an organized, detail-oriented individual with strong communication skills and a willingness to learn, this is your chance to jumpstart your law career with a highly respected firm. At Thompson Coburn, we value team members who maintain a positive mindset, are coachable, and display a desire to grow. The person selected for this position must be accustomed to working in a fast-paced environment. Associate’s degree, one year of administrative support experience, and knowledge of California court systems are preferred. This position requires in-office support.
Key Responsibilities
- Provides clerical support to legal support staff, attorneys, and paralegals under the mentorship of an experienced Legal Administrative Assistant or Specialist.
- Ensures attorney timesheets are entered, proofread, and released in accordance with deadlines, and performs time edits as necessary.
- Performs scan/copy/print projects for legal support staff, attorneys, and paralegals utilizing the Firm’s software programs.
- Profiles and uploads documents in the Firm’s electronic document management system and organizes paper copies in files as appropriate.
- Inputs invoices and expense reports in Firm’s software program for processing.
- Provides calendaring assistance to Legal Administrative Assistants as needed.
- Creates hearing, deposition, and trial or litigation binders and/or corporate closing binders as requested by attorneys and paralegals.
- Shares overflow responsibility in document management and other administrative duties as time permits and as requested by the Practice Support Team Coordinators. Assists team members with overflow in a team environment.
Experience and Education Qualifications
- High School Diploma or equivalent required; Associate Degree preferred.
- Minimum one year of experience working in an administrative capacity preferred.
- Intermediate proficiency in Microsoft Office including Word, Excel, and Outlook.
Compensation
For applicants that meet the experience requirements for the role and are physically based in Los Angeles, California, the expected salary range is $45,000 – $55,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.
Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance & ADD policies
- Short & Long Term Disability Insurance
- Paid Parental Leave
- 401(k) Profit Sharing plans
- Parking/Transportation Stipend
- Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
- Paid Holidays
- Paid Vacation Time
- Employee Assistance Program (EAP)
- Employee Wellness Program
- Tuition Reimbursement
- College Savings Plan Deductions (529 Plans)
- Long Term Care
Equal Opportunity Employer M/F/D/V