Secretary to the Co-CEO's

Title: Secretary to the Co-CEO’s
 

Liberty Home Guard is the country's fastest-growing and best-rated home warranty provider. We are seeking a proactive and detail-oriented Secretary to the co-CEOs to join our dynamic team. As the Secretary to the co-CEOs, you will be instrumental in ensuring the smooth and efficient operation of the executive office. This multifaceted role requires a proactive and detail-oriented professional who can seamlessly manage calendars, coordinate travel, facilitate effective communication, and provide comprehensive administrative support. You will play a vital role in maintaining confidentiality, managing priorities, and contributing to the success of special projects and initiatives.

Your duties and responsibilities include but are not limited to the following:

Calendar and Schedule Management:

• Efficiently manage the calendars of both CEOs, coordinating appointments, meetings, and conferences.
• Proactively anticipate and resolve scheduling conflicts to optimize the CEOs’ time effectively.

Travel Coordination:

• Arrange seamless domestic and international travel, overseeing flights, accommodations, and ground transportation for both CEOs.

Meeting Preparation and Follow-up:

• Attend meetings, take meticulous minutes, and follow up on action items to ensure timely completion.

Communication and Liaison:

• Act as a strategic liaison between the CEOs and internal team members, clients, and partners.

Task Prioritization:

• Assist in prioritizing tasks and responsibilities, ensuring deadlines are met.
• Proactively identify and address potential issues before they arise.

Project Management Support:

• Assist in managing special projects, initiatives, and corporate events, coordinating efforts with team members to meet project deadlines.
• Confidentiality and Sensitivity:
• Maintain a high level of confidentiality regarding personal and professional matters.
• Handle sensitive information discreetly and securely.

Record Keeping:
 

• Ensure efficient organization and accessibility of information.

Administrative Support:

• Provide comprehensive administrative support to enhance the efficiency of the CEOs’ daily operations.
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Personal Errands:

• Handle various personal tasks and errands, including shopping, appointments, and reservations.
• Ensure a seamless balance between professional and personal commitments.
• Initiative Tracking (Taskmaster)
• Ensure timely follow-up and consistently update the principal on delegated tasks and initiatives.

Requirements:

• Strong attention to detail and goal-oriented.
• Excellent communication and presentation skills.
• Ability to multitask, prioritize tasks, and manage time effectively.
• Flexible, proactive, and self-motivated.
• Take a proactive approach to learn and acquire management and leadership skills.
• Predictable, reliable, and punctual attendance is an essential function of this job.

Pay rate: $45,000-$60,000 based on experience