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AP/AR Clerk

OM
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OM Seating is a vibrant, warm, design-forward manufacturer of office seating. As part of OM Seating Accounting team, our AP/AR Clerk will be responsible for AP and AR related tasks, processing sales commissions/SPIFF , as well as serving as a backup for the team members as needed.

 

Are you a focused, driven, and roll-up-your-sleeves person who is looking to be part of a team? We want you!

 

Under this role you will:

  • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
  • Generate weekly aging report analysis with collection updates
  • Prepare and set up new customer accounts
  • Prepare and send monthly sales reports to sales reps
  • Prepare and file monthly/quarterly/annual sales reports to various states
  • Collaboratively work with accounting team for Month End Closing
  • Work collaboratively with other accounting staff to ensure accuracy in finances
  • Review and promptly respond to customer emails for various accounting related matters within 1 business day
  • Effectively communicate with other departments to resolve customer order issues as they arise
  • Serve as back up for the rest of the accounting team on their absence, with tasks such as:
    • Review, verify, adjust, and process SPIFF and sales commission monthly
    • Review, verify and process AP invoices and ensure payments are made in a timely manner
    • Process credit card payments per customer request on merchant services
    • Post customer payments by recording cash, check, and credit card transactions
    • Reconcile daily deposits between ERP and bank
    • Review customer account history and release orders
    • Maintain customer records in ERP and update as needed
    • Create credit memos for authorized deductions or adjustments on a weekly basis
  • Other duties as assigned

 

Qualifications

  • High degree of attention to detail is key!
  • Strong time management and organizational skills
  • Ability to work independently and prioritize tasks
  • Proactive and critical thinking
  • Flexible and Adaptable
  • Must be reliable and extremely trustworthy
  • Ability to maintain confidential and meticulous records
  • Knowledge of basic accounting principles

 

Requirements

  • Associate's degree, with emphasis on accounting preferred
  • 2-3 years’ experience with accounts payable, accounts receivable or general accounting
  • Proficient Microsoft Office knowledge and skills (Excel, Outlook)
  • Excellent mathematical skills
  • Excellent verbal communication skills
  • Excellent interpersonal and customer service skills
  • Strong phone skills
  • Calm and professional demeanor

 

Details:

  • Job Type: Full Time (40+ hours a week)
  • One location: Ontario, CA
  • Typical workday: 8:30a to 5:00p, M-F
  • Pay Rate $23.00 – $25.00 Compensation may vary commensurate with experience.

 

Benefits:

  • Medical/Dental/Vision Insurance
  • 401k
  • 401k Matching
  • Sick Leave
  • Vacation time
  • Paid Holidays