Executive Assistant to the Chief Executive of Audit, Risk and Compliance (Internal Employment Opportunity)

Executive Assistant to the Chief Executive of Audit, Risk and Compliance (Internal Employment Opportunity)

Oregon State University

Department: Audit, Risk and Compliance (UPR)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $78,000 - $86,200

Job Summary:

This is an Internal Employment Opportunity.

The Office of Audit, Risk and Compliance is seeking an Executive Assistant. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Office of Audit, Risk and Compliance (OARC ) strives to maximize the resources deployed toward the university’s core academic, research, and public service missions by identifying ways to promote efficient and effective processes. The OARC also seeks to continually improve the productivity of the Oregon State University (OSU ) learning and work environment by promoting compliant and ethical practices reinforcing the university’s core values of accountability, diversity, integrity, respect and social responsibility. The OARC is overseen by the chief executive of audit, risk and compliance (CEARC ), who reports administratively to the president and functionally to the chair of the Executive, Audit and Governance Committee (EAGC ) of the OSU Board of Trustees.

The executive assistant (EA) reports to and provides executive-level, confidential administrative support to the chief executive of audit, risk and compliance (CEARC ) and the Office of Audit, Risk and Compliance (OARC ).

The EA builds connections and relationships to support the CEARC’s work and the work of all office employees. The position of EA is a critical component within the OARC , setting the office’s tone and professional ethic.

The EA must exercise exceptional interpersonal communication skills, professionalism, collaborative approaches, diplomacy, and sound judgment in responding to institutional representatives, the public, and staff. The position requires strong organizational, writing, and editing skills and a high level of decision-making and judgment on complex and sensitive issues.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% – Executive Support

• Works directly with the CEARC on various projects and assignments, including assisting in researching various topics, drafting and editing reports, executive-level correspondence, and creating materials for presentations to university officials and professional organizations.
• Edits and formats OARC materials for presentation to the OSU Board of Trustees.
• Provides support for OARC meetings, both internal and with external partners, including scheduling, drafting agendas, assisting in the development of presentation materials, recording minutes or notes, and ensuring follow-up on meeting action items, as needed.
• Provides support for the CEARC’s calendar, including monitoring for maximum efficiency and assessing the need for schedule revisions, coordinating with the CEARC accordingly.
• Provides administrative support to the compliance, audit, and hotline program leaders for events, committee and meeting planning, and board docket submissions.
• Coordinates Enterprise Risk Management preparation meetings with key stakeholders, the Board of Trustees, OSU Leadership, and the President.
• Schedules campus-wide annual risk assessment meetings with key leaders at OSU and the Executive Audit Committee in preparation for Board of Trustees meetings.
• Other duties and projects as assigned.

40% – Office Administration

• Processes office fiscal transactions, including procurement, in accordance with OSU policies and procedures. Presents the reconciled office travel and expense card statement and fiscal and budget reports to the CEARC monthly for approval.
• Evaluate current and prior year office expenses and develop initial budget estimates for the CEARC as part of the annual budget process.
• Manages the process for external auditing contracts and other agreements; verifies all invoices and payment requests are in accordance with contract terms; maintains a database of all contracts to ensure they are valid and current; initiates with central purchasing the request for proposal process before contracts expire.
• Plans events, including scheduling facilities, catering, and reserving equipment, and assists staff in preparing event materials.
• Maintains the office website, making necessary updates and working with the web services group for higher-level changes.
• Manages electronic and hard-copy recordkeeping systems in accordance with OSU record retention policies.
• Oversees office operations, including equipment inventory, office maintenance, phones and conference room coordination.
• Prepares recruitment requests for new personnel searches, places advertisements, schedules interviews, makes travel arrangements, completes required personnel and appointment forms, and coordinates onboarding for new employees.
• Initiates and coordinates annual performance evaluation process.
• Assists in the completion of exit procedures for departing employees.
• Provides supervision support for office administrative or student workers.
• Other duties and projects as assigned.

What You Will Need

• Minimum of three years of experience providing administrative support to a senior leader in a similarly
• complex and confidential environment.
• Demonstrated ability to handle highly sensitive and confidential material/information appropriately, showcasing the trust placed in this role.
• Excellent interpersonal communication skills. Ability to collaborate in a team environment, work with a broad spectrum of constituents, and work independently as necessary, providing ample opportunities for personal growth and development.
• Ability to evaluate priorities in a dynamic setting and manage multiple tasks to plan and prioritize simultaneous projects with strict deadlines effectively.
• Excellent writing skills and attention to detail in drafting, editing, and proofreading a wide range of executive-level communications and documents, such as materials for the Board of Trustees, meeting agendas, technical reports, and executive correspondence.
• Demonstrated commitment to promoting and enhancing diversity, equity, and inclusivity.
• Proficiency with office software applications, including email, calendars, word processing, spreadsheets, and databases.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions, and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Bachelor’s degree.
• Relevant experience working in higher education.
• An understanding of accounting, auditing, risk, or compliance functions.

Working Conditions / Work Schedule

This position is based in Corvallis, Oregon and may require, at times, the need to work after hours to complete projects/deadlines.

Special Instructions to Applicants

This is an Internal Employment Opportunity.

To ensure full consideration, applications must be received by April 9, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Lynn Gonzalez at Lynn.Gonzalez@oregonstate.edu or 541-737-1136. 
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire. 
Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6105857

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/