Accounts Payable Supervisor

As part of the Department of the Comptroller, you will lead our Accounts Payable operations.  Under the direction of the Bureau Chief of Accounting, your expertise as an Accounts Payable Supervisor will ensure the efficient and accurate management of accounts payable while applying generally accepted accounting principles. The work you do will help Carroll County Government operate efficiently and give internal stakeholders the information necessary to make sound financial and budgeting decisions. You will manage the overall accounts payable procedures within our organization; the leadership you provide will support the accounts payable team and ensure work complies with all laws and tax obligations.

Essential Duties

• Manage the overall direction, coordination, and evaluation of accounts payable operations for the County and its allied agencies.
• Supervise and support accounts payable staff while monitoring the quality of their work.
• Plan accounts payable processing, auditing, and reporting based on County policies and government regulations. Ensure work meets established deadlines and standards.
• Resolve accounts payable discrepancies by checking transactions, carrying out audits, and developing action plans to implement corrections. Manage the issuance of annual 1099 forms.
• Maintain internal controls to ensure proper entry of data into the Financial Management System. Compile reports required by management or other federal, state, and local government agencies. Manage the preparation of electronic transfers of accounts payable data.
• Review, analyze, and interpret documents received from vendors and other departments for processing accounts payable transactions. Coordinate actions for refunds, recovery of over payments, direct deposit failures, and other pay event corrections.
• Oversee the maintenance of retrievable files of source documents for audit trails. Prepare schedules and work papers for external auditors.
• Maintain knowledge of and comply with all accounts payable policies and procedures.
• Review budgets for the office. Recommend reallocating resources when necessary.
• Implement standards developed in coordination with peers through policies, procedures, and work schedules. Lead team training to reinforce integrity, ethics, and the use of sound fiscal management practices.
• Encourage collaboration and support team members work and development through mentorship. Build and maintain a welcoming workplace.
• Maintain transparent communication to support flow of information in the organization.
• Lead team operation to meet standards set in Federal, State, and local laws. Partner with legal counsel to ensure policies, procedures, and practices follow applicable Carroll County ordinances.
• May perform additional duties in supervisor’s absence.

How You Will Succeed

Your Skills

• Generally Accepted Accounting Principles (GAAP) (Expert)
• Microsoft Excel (Advanced)
• Microsoft Office Suite (Intermediate)

Your Strengths

• Service Excellence
• Decision Making
• Collaborating with Others
• Exemplifying Integrity
• Holistic Thinking
• Inspirational Leadership
• Digital Literacy
• Continuous Learning
• Accounting and Financial Systems, Processes, and Technology
• Accounting and Reporting
• Data Literacy
• Reconciliation and Analysis

You Might Be a Good Fit If

Education and Experience

• Bachelor's degree in accounting or a related field
• Five or more years of related experience
• Three or more years of supervisory experience or demonstrated ability to perform supervisory duties.
• A comparable amount of education and experience may be substituted for the minimum requirement.

Additional Information

• May be required to work outside of standard hours.
• Requires criminal background check as condition of employment.

Why You Will Love Working Here

All the Benefits You Need

Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes:

• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options, when applicable
• Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance.
• Pension, 401k, and 457 Retirement Accounts
• Up to $9,000 in Tuition Assistance per fiscal year

Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov)

Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Questions or need assistance? Please contact us at careers@carrollcountymd.gov, via telephone at 410-386-2129 or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours. 

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

All applications must be submitted through the Carroll County Government Career page. Carroll County Career Center