Chief of Staff - Administrative & Program Support

Chief of Staff – Administrative & Program Support (Part-time)
Location: Nashville, TN (In-Person)

Must be physically based in and able to work in-person in Nashville

Company Description
Wickard helps top companies and higher education institutions gain a competitive edge through AI. Leading groundbreaking AI education and strategic initiatives, Wickard is transforming the legal industry. From launching and teaching the nation's first mandatory law school AI course to delivering the first AI legal education training in East Africa, Wickard is at the forefront of reshaping how legal professionals understand and utilize artificial intelligence. Wickard continues to grow its impact through targeted training, comprehensive curriculum development at law schools, and strategic advising for law firms on effective AI integration and education.

Role Description
This part-time, in-person role in Nashville, TN is ideal for someone interested in executive-level exposure and behind-the-scenes leadership experience. The Chief of Staff – Administrative & Program Support will work closely with the founder and executive team to ensure smooth day-to-day operations across educational and strategic initiatives. Responsibilities will include calendar coordination, meeting preparation, document drafting, task tracking, research support, event logistics, and liaising with internal and external stakeholders. This is a dynamic and hands-on role that blends administrative work with project and program support in a fast-paced AI and legal innovation environment.

Key Responsibilities

Provide high-level administrative support to the CEO and project teams

Track deadlines, deliverables, and key tasks across multiple ongoing projects

Assist with scheduling meetings, managing calendars, and preparing materials

Coordinate logistics for educational programs, trainings, and events

Help draft, edit, and organize presentations, memos, and documentation

Communicate with internal and external stakeholders professionally and promptly

Support light research tasks and briefing prep when needed

Qualifications

Detail-oriented and highly organized

Excellent communication and writing skills

Strong time management and multitasking abilities

Comfortable using productivity tools (e.g., Google Workspace, Notion, Slack)

Proactive problem-solver with a collaborative mindset

Interest in AI, law, or education is a plus but not required

Undergraduate or graduate students welcome to apply

Schedule:
Part-time, flexible hours available to accommodate academic or other commitments