Office Administrator
Office Administrator
Location: Louisville, Kentucky
Full-Time Position
We are looking for an Office Administrator to manage our front desk and to perform a variety of administrative and clerical tasks.
What You’ll Be Doing:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying and transcribing
What We’re Looking For In A Candidate:
- Proven work experience as a Receptionist, Front Office Representative or similar role.
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Excellent customer service skills.
Why Join Level Up Events?
- A dynamic, high-energy work environment.
- Opportunity to travel and work on exciting projects.
- Room for growth.
- Be part of a team shaping the future of live events and brand experiences.