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Athletics Administration Intern

City of Carrollton
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JOB TITLE:   Athletics Administration Intern 

DEPARTMENT/DIVISION:  Parks & Recreation 

REPORTS TO: Recreation Supervisor 

PAY RATE: $15/Hour 

TOTAL INTERNSHIP HOURS: 360 

SUMMARY:  The Athletics Administration Intern position will assist in planning, implementing, and evaluating youth sport leagues. Intern will assist with league administration, participant registration, referee scheduling, jersey administration, practice coordination, and game day activities.   

ESSENTIAL JOB FUNCTIONS: 

  • Provide inventory control and distribution management for league equipment, supplies, and uniforms.
  • Assist with gym and event site set-up.
  • Assist in the design process and inventory of uniforms and league promotional items.
  • Publicizes, markets, and promotes leagues using a variety of media sources; oversees the distribution and/or dissemination of promotional materials.
  • Proactively contact and respond to teams, coaches, and participants regarding league details and registrations. This communication entails emails and phone calls.
  • Represents the department with the public and outside groups, organizations, and agencies; responds to a wide variety of questions, comments, and/or concerns; resolves related complaints.
  • Prepares and maintains a variety of records and/or reports related to leagues, including financial reports that summarize and/or outline incoming and outgoing funds and league plans.
  • Creates staff and league schedules.
  • Provides customer service to the public, which includes handling cash, answering telephones, reconciling the cash register and receipts, registering participants for leagues.
  • Participates in/on a variety of meetings and/or other related groups to receive and convey information.
  • Monitors league players, coaches, and fans utilizing recreation facilities.  Identifies and resolves potentially hazardous situations.
  • Performs other duties as assigned.

SUPERVISORY/BUDGET RESPONSIBILITIES: 

  • N/A

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of recreational programming and operations in assigned area of responsibility;
  • Knowledge of modern office equipment;
  • Knowledge of program marketing theories, principles, and practices;
  • Knowledge of community demographics;
  • Knowledge of applicable Federal, State, and Local laws, codes, regulations, policies, rules, and regulations.
  • Skilled in exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations;
  • Skilled in overseeing recreation league sites and equipment;
  • Skilled in preparing and maintaining records and reports;
  • Skilled in interpreting and explaining policies and procedures;
  • Skilled in handling cash;
  • Skilled in mediating conflict;
  • Skilled in providing guest service;
  • Skilled in communicating effectively with a variety of individuals;
  • Skilled in working as a team with other professionals

MINIMUM QUALIFICATIONS:  

  • Currently enrolled in, or graduated from, a university or community college.
  • Maintaining a 2.5 GPA or better

PREFERENCES:  

  • None.

WORKING CONDITIONS:  

  • Frequent reaching, sitting, standing, stooping, crouching, walking, talking, seeing, hearing, and manual dexterity.
  • Occasional lifting and carrying up to 50 pounds.
  • Work is typically performed in a standard office environment.  Depending on area of assignment, may occasionally work outdoor in outdoor environments, with potential exposure to adverse weather conditions.

CONDITIONS OF EMPLOYMENT:  

  • Must pass pre-employment drug test.
  • Must pass criminal history check.
  • Must pass motor vehicle records check.