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Office Professional Special Education

Washtenaw Intermediate School District
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The WISD's Mission is to educate, serve, and advocate with students, families, schools and the community. We disrupt racial inequities, build just educational systems, and expand access for all learners. We value human potential while striving to support current and future generations of Washtenaw County to enrich as many lives as we possibly can. 

 

The WISD’s Vision is to be a leader in empowering, facilitating, and delivering a high-quality, boundary spanning, educational system that educates all children through an equitable, inclusive, and holistic approach. 

 

SUMMARY

This position provides full spectrum administrative support to multiple administrators and staff, as well as dealing with the public and community agencies. This position must perform duties in an accurate, professional, confidential, efficient, and timely manner. This includes coordination of communication within and between department and constituent school districts, as well as local, state, or federal agencies.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities.
  • Demonstrates the ability to examine how his/her/their position (directly or indirectly) impacts educational inequities in student achievement outcomes.
  • Engages in reflection and ongoing learning and development on critical concepts and terms identified in the Washtenaw ISD Educational Equity Policy including concepts such as cultural proficiency, racial equity, and systemic and structural inequities.
  • Understands and complies with local district policies, procedures related to special education, instruction, and technology.
  • Demonstrates ability to prioritize and multi-task.
  • Provides administrative support to special education administrators.
  • Processes conference envelopes for special education staff.
  • Responds independently to routine questions and correspondence.
  • Maintains all records in compliance with state and federal guidelines and District policies.
  • Represents administrators as directed in communications with constituents providing accurate information, facilitation, and problem resolutions.
  • Compiles and prepares reports for administrators or outside agencies as required.
  • Prepares contracts for special education contracted service providers.
  • Manages special projects as assigned by administrators.
  • Maintains database and prepares management reports for electronic data collection systems.
  • Utilizes electronic student database system for inputting, exporting, and organizing.
  • Supports local-based special education classrooms including, but not limited to- student count, attendance, registration, enrollment, PowerSchool, parent communications, classroom supplies, maintain rosters, school calendars.
  • Supports the referral process to WISD operated programs.
  • Works with various software programs (i.e., Excel, Word, Access, PowerPoint, PowerSchool, School Dude, New World, Google Drive, and documents, etc.)
  • Organizes staff materials, creating documents using various electronic formats, preparing employee development training materials, newsletters, and District web page.
  • Assists with events including scheduling meetings, submitting Event Services Planning Forms, monitoring registration, supporting SCECH process, being present for in-person and virtual events to assist with sign-in, manage logistics, chat monitoring, and note taking.
  • Provides support with Red Rover system - staff timekeeping entries.
  • Prints, copies, organizes, and collates materials.
  • Assists with budget adjustments and writes board memorandums for new/expanding expenses.
  • Provides budget reports, account reconciliation, creates purchase orders, purchase order tracking, and account history for departmental accounts.
  • Orders materials using a variety of vendors considering the price and quality to establish the best price for materials and print reports.
  • Supports the assistive and instructional technology team with purchase orders and maintains subscription statuses.
  • Monitors and maintains office machines.
  • Delivers interoffice mail to staff.
  • Provides excellent customer service.
  • Exhibits excellent phone etiquette and knowledge of phone systems.
  • Desires to be part of a learning organization.
  • Commits to continuous learning.
  • Maintains regular and predictable attendance.
  • Completes annual Safe Schools training, and any other required technology training.
  • OTHER DUTIES AS ASSIGNED

 

SUPERVISORY RESPONSIBILITIES

  • N/A

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

  • Associate degree or equivalent experience preferred.
  • High school graduate or equivalent.
  • Business school training or any equivalent combination of experience.
  • Extensive experience in a progressively responsible clerical role.
  • Experience creating and working with budget reports, account reconciliation, creating purchase orders, purchase order tracking, and account history for departmental accounts.
  • Experience working with publishing tools such as Microsoft Publisher desired.

 

LANGUAGE SKILLS

  • Demonstrates ability to read and interpret documents such as grants, journal articles, curriculum guides, and handbooks and follow instructions.
  • Demonstrates effective communication skills both written and verbal.

 

INTERPERSONAL SKILLS

  • Establishes and maintains effective working relationships with all staff.
  • Maintains confidential information.
  • Exhibits excellent customer service skills.
  • Demonstrates ability to take the initiative and work well with others as a collaborative team member.
  • Exhibits an elevated level of professionalism with the ability to maintain a flexible attitude.

 

TECHNICAL SKILLS

  • Demonstrates proficiency in the use of a personal computer (PC) in a networked environment to utilize the internet and other electronic communications mechanisms such as email conferencing, and other communication tools.
  • Demonstrates proficiency utilizing productivity applications such as Microsoft Office (word processing, spreadsheets, database, and presentation software) and other technology to support efficient and effective office operation is required.
  • Demonstrates ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Demonstrates ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
  • Demonstrates ability to maintain program budgets.

 

REASONING ABILITY

  • Demonstrates ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Demonstrates proficiency in organizational problem solving.
  • Demonstrates ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Exhibits an elevated level of professionalism with the ability to handle confidential information, use good judgement, plan, and handle complex projects, and maintain a flexible attitude.
  • Excels under deadline pressure.
  • Demonstrates ability to see tasks through to a successful conclusion.

 

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to speak or listen. While performing the duties of this job, the employee is regularly required to sit, walk, and stand. The employee is occasionally required to bend and or twist at the trunk more than the average person. The employee is continuously repeating the same hand, arm or finger motion many times. The employee must occasionally lift and/or move up to 35 pounds such as books and training materials. Specific vision abilities required by this job include close vision, distant vision, and the ability to adjust focus. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

 

ENVIRONMENTAL ADAPTABILITY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is quiet to loud depending upon the activity during a particular part of the day. Occasionally the employee may be required to be outdoors for a brief period of time, and therefore subject to varying weather conditions, for the purpose of accomplishing the essential functions of this job.

 

FUNCTIONS OF POSITION DESCRIPTION

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills, and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The WISD retains and reserves all rights to change, modify, amend, add to, or delete from any portion of this description in its sole judgement.

 

This position description is not a contract for employment.

 

The WISD is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

TERMS

Salary and other employment conditions to be established by the Board of Education as reflected in the Non-Affiliated Staff Manual. Starting salary ranging (dependent upon experience) $38,562 - $47,404.

 

Washtenaw Intermediate School District is a drug-free workplace.

 

It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and federal regulations.