Specialist/Intern, Administration

Position: Specialist/Intern, Administration

Location: New York, NY 10005

This position will start with 3-6 months of internship, with conversion to full time for qualifying candidates upon completion of internship period. 

Responsibilities:

·      Provides comprehensive administrative support including managing schedules, conference attendance, and travel arrangements.

·      Provide executive assistance to Administration team in liaison to HO Management team, including calendar management, special event planning & facilitation and presentational material preparation, etc.

·      Take on a variety of administrative projects and day-to-day tasks including mailings, assembly projects, and filing.

·      Manage the overall administration function including telephone system operations, reception service, mailing service, meeting room reservation; 

·      Handle ad hoc tasks and projects assigned by Administration team.

Requirements:

·      Bachelor’s or master’s degree graduates in Management, communication, Business Administration, or other related fields

·      Excellent written and verbal communication; Bilingual English and Mandarin preferred

·      Proficient in MS office suites, analytical tools or other related software.

·      Proactive and willing to take initiatives, and adjust to flexible schedules

·      Minimum of 25% travel for meetings and events.

·      Detail-Oriented, well organized, and good team player