Project/Department Assistant - Special Populations

IN THIS ROLE:
Drive impactful projects at Oakland Schools by leading coordination and management, ensuring alignment with our goals and standards. Take ownership of planning, problem-solving, and communication with key stakeholders. Develop efficient procedures, timelines, and tracking systems to keep projects on track.
 

Bring your organizational expertise to support a range of administrative tasks and make a real difference!

WHAT WE NEED:

• Execute accounting tasks including tracking expenditures, processing purchase orders, reconciling invoices, transferring funds, and updating budgets.
• Maintain and update confidential files, records, and databases.
• Support the development and coordination of operating procedures and unit operations.
• Assist in creating presentations and materials.
• Lead communication efforts within and between departments, providing program and service information to staff and the public.
• Manage and execute events and activities, ensuring smooth coordination and logistics.
• Provide event support, including scheduling, agenda preparation, material assembly, and participant registration.
• Participate in planning, decision-making, and problem-solving with unit members and stakeholders.
• Assist with budget development, management, and documentation for assigned projects.
• Coordinate and manage contracts with independent contractors.
• Oversee travel arrangements for consultants and supervisors to conferences and meetings.
• Manage professional memberships for unit consultants.
• Provide administrative support, including duplicating materials, ordering supplies, and assisting with general tasks.
• Perform other duties as assigned.

WHAT YOU NEED:
 

• High school diploma or general education degree. Associates degree preferred.
• Two or more years of related experience.
• Experience using Microsoft Office Suite including Excel and Access or other database management software.
• Experience working with Google Forms, Sheets, Docs, Drives, and Hangouts preferred.
• Strong problem solving and critical thinking skills.
• Ability to effectively work with a wide range of individuals and constituencies in a diverse community.
• Ability to work with minimal supervision, and manage work pressures and distractions.
• Knowledge of basic accounting and budgeting
• Knowledge of project management concepts and methods

WORK LOCATION:
Oakland Schools Summit Campus - Materials Center
2214 Mall Drive East, Waterford, MI 48328

SALARY DETAILS:
$22.10 - $25.63 hourly based on relevant prior work experience, with the potential to earn up to $27.59 after employment with Oakland Schools.
Non Exempt position / 12-month work year.

WHY WORK FOR OS?
Aside from working with talented experts on important initiatives, when you join Oakland Schools, you’ll also get these great benefits:
Pension Plan
OS offers the opportunity to enroll in
a pension plan to help support your
financial stability.
Full Health Coverage
High quality, low-cost health
insurance plans. Employer paid
dental, vision, life insurance, short
and long-term disability, and
well-being benefits
Wellbeing Program
OS utilizes a holistic approach to
provide resources that support the
wellbeing of our employees.

Professional Learning
OS provides various professional
learning opportunities to advance
your skill sets with education
development.
Flexible Vacation Time
Experience built-in vacation,
including time off for winter and
spring break and generous leave time,
so you can have a healthy work-life
balance.
Other Perks
You’re eligible for preferred pricing
on pet insurance, legal coverage for
most of your legal needs, and
additional life insurance.

WHO WE ARE:
Oakland Schools (OS) is an Intermediate School District (ISD) focused on providing educational and technology services to local school districts in a cost-effective manner to provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). You will help students have the best learning experience possible through
your work at OS! To learn more about us, visit https://www.oakland.k12.mi.us/about

HOW TO APPLY:

To apply, please use the Oakland Human Resource Consortium (OHRC) website. You will need to make an account on the OHRC website to apply.

Oakland Schools is a member of the OHRC. Once you create your account, you will be able to apply for positions within our district as well as positions available through other member districts. All applications must be completed on the OHRC website. Please do not email or fax application materials to Oakland Schools.

POSITION DEADLINE: Applications will be accepted until April 2, 2025.

NOTE: Interested candidates must be available to interview mid to late April.

For questions regarding this position, please contact recruiting@oakland.k12.mi.us
 

In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information, or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or HR@oakland.k12.mi.us. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or Jacqueline.Zablocki@oakland.k12.mi.us.
 

This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.