Human Resources Assistant

Human Resources Assistant

Are you eager to develop your Human Resources (HR) career? Do you want to learn different Human Resources functions while contributing to day-to-day operations and special projects? Would you like to join a growing team of experienced HR professionals at a national law firm that values growth and development? Do you thrive in a dynamic environment where every day is different? 

Leech Tishman is seeking an enthusiastic and highly motivated HR Assistant to support our Human Resources Department. This entry-level position will provide an opportunity to gain firsthand experience with multiple areas of Human Resources, such as recruiting and onboarding, payroll and benefits, compliance, policies and procedures, training and development, and employee relations. The role will involve performing a variety of administrative tasks, providing support to all areas of HR, and management of special projects which will allow for the opportunity to develop substantive skills and grow within the Firm. 

Duties and Responsibilities: 

• Handles details of a highly confidential and sensitive nature; maintains strict confidentiality and use of discretion 
• Provides administrative support to Human Resource including maintaining files, responding to HR-related calls and emails and escalating as necessary, handling mailings, and calendaring
• Prepares, organizes, and maintains accurate and up-to-date human resource files, reports, records, posting and notices, and documentation 
• Prepares and inputs data in HRIS system; updates, monitors, and maintains records, documentation, and reports 
• Assists with distribution and submission of forms and documentation, such as recruitment, onboarding, payroll, benefits, reviews, leave, and exit
• Updates HR budget and submits orders, invoices, expenses, and reimbursements 
• Distributes HR communications and documentation as directed 
• Tracks compliance updates and completion 
• Updates HR Intranet resources and communications  
• Coordinates HR meetings and events, including scheduling, organizing materials, tracking employee participation, taking minutes, and assisting with presentations 
• Supports recruitment and onboarding including updating and distributing job postings, scheduling interviews, coordinating background checks, distribution and receipt of offer letters, and assisting with onboarding processes 
• Supports the Firm’s E-Verify program and examination I-9 documents
• Assists with development and distribution of departmental news and updates 
• Edits and formats HR policies, procedures, letters, forms, and other communications 
• Performs other duties and special projects as assigned

Qualifications and Skills:

• Proven ability to maintain confidentiality and use discretion 
• Excellent interpersonal and communication skills
• Ability to learn and adapt quickly to changing needs
• Strong written and verbal communication skills
• Keen attention to detail
• Effective organizational, administrative, and research skills
• Excellent time management skills with a proven ability to meet deadlines
• Proven ability to prioritize and multi-task 
• Excellent analytical and critical thinking skills 
• Must be able to work independently and on a team
• Demonstrated professional demeanor and work ethic 
• Must be proactive and take appropriate initiative 
• Displays a desire to grow within the role and the Firm
• Basic understanding of HR principles and employment laws 
• PC proficient, including Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe, Teams, OneDrive, and the Internet
• Proficient with, or the ability to quickly learn, database applications, human resource information systems, payroll systems, and similar software
• Experience with ADP, , HRIS, payroll management, or similar systems are sought but not required

Education and Experience: 

• Bachelor’s degree in Human Resources or similar 
  • 2025 candidates are eligible and may be considered for a Part-Time position or internship until Full Time upon graduation
• Prior office or professional working experience 
• Prior experience working in a Human Resources department requested but not required

Working Conditions:

• Primarily an office environment
• Prolonged periods of sitting at a desk
• Regularly navigates the office and uses office equipment (phones, copier, printer, mail machine, A/V equipment, etc.)
• Consistently uses a computer and other equipment that requires keyboarding
• Prolonged periods of focus and attention to detail 
• Consistently requires communication with others (phone, email, in person, Teams, etc.) 
• Regularly engages in activities that have productivity and time driven requirements
• Some lifting and moving, such as files and other items up to 15 pounds

This is not intended to be a comprehensive list of the duties and responsibilities of the position, which may change without notice.

Position Details: This is a full-time, non-exempt position which is eligible for overtime. The position is to be performed in person in our Downtown Pittsburgh, Pennsylvania office, Monday – Friday with expected hours of 8:30 am – 5:00 pm. Occasional overtime may be required. After successful completion of a 90-day introductory period, this position is eligible for one day of remote work per week (at the discretion of the HR Management Team). Travel is limited and out of town travel is generally not required for this position. The HR Assistant will be a part of the Human Resources Department and report to HR Counsel. This is a non-supervisory position.

Benefits: Full-time benefits include paid time off, paid holidays, health care with a health reimbursement arrangement (HRA), dental, vision, 401k with matching, group term and voluntary life insurance, employee assistance program including mental health services, voluntary accident, hospitalization, and critical illness insurance, voluntary pet insurance, wellness programing that includes a gym reimbursement, and commuter benefits.  All benefits are subject to eligibility and some may be subject to premiums/contributions. 

To Apply: Send a cover letter and resume to Mala Mason, Chief People Officer at MMason@leechtishman.com.

Leech Tishman is an Equal Employment Opportunity employer. The Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, pregnancy, reproductive history, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, compensation, benefits, training, leaves of absence, promotion, transfer, layoff, recall, or termination. Leech Tishman is committed to providing reasonable accommodation during any part of the application or hiring process due to a disability. 

Leech Tishman participates in E-Verify to electronically compare records with information from an employee’s Form I-9, Employment Eligibility Verification. 

About Leech Tishman

Leech Tishman is a national, full-service law firm dedicated to assisting businesses, institutions, and individuals. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, healthcare, intellectual property, labor & employment, litigation, real estate, and trusts & estates. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, data privacy & cybersecurity, energy & natural resources, entertainment & sports, and life sciences industries. Leech Tishman has offices in Chicago, Los Angeles, New York, Philadelphia, Pittsburgh, Sarasota, and Washington, D.C. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment.