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Job Description

General position summary:

The Bid Writer is responsible for supporting the Client Solutions team with persuasive, response-focused content for a range of projects, including RFIs, RFPs, presentations and miscellaneous sales communications for prospective and current clients. 

 

Essential Duties & Responsibilities:

  • Manage and schedule resources, project timelines and production efforts to ensure timely completion and submission of RFX and presentation projects
  • Work closely with the Client Solutions Teams (Business Development/Account Management) in reviewing RFI/RFPs to determine the scope of each project and identify the key deliverables
  • Collaborate with Client Solutions, pricing, legal, operations and other subject matter experts (SMEs) on the best ways to represent our solutions, service offerings in proposals and presentations
  • Develop clear and concise written content that effectively communicates Sterling Lexicon's value proposition and solutions
  • Deliver proposal responses to the Group Bid Manager and/or Client Solutions Team within agreed deadlines, escalating issues where required
  • Ensure proposals are tailored to the specific needs of each client, showcasing our ability to meet and exceed their exact tender requirements
  • Attend bid kick-off meetings and follow up meetings to ensure deadlines are met
  • Maintain the proposal toolkit, ensuring the latest templates and documents are always available and up to date
  • Be flexible and agile to work on wider business projects and initiatives
  • Support with administrative tasks, ensuring the functionality and coordination of Client Solutions and Bid Management activities

 

Job Skills Required:

  • Expert technical writing and content editing experience required
  • Ability to write quality responses in a compact, intensive timeframe
  • Attention to detail and excellent organizational skills
  • Self-motivated with the ability to prioritize tasks and work to deadlines
  • Ability to work within a fast-paced environment
  • Ability to use problem-solving skills to schedule, organize and prioritize multiple tasks
  • Ability to interact and communicate effectively with all employee levels
  • Positive approach and aptitude for problem solving
  • Excellent verbal and written communication skills required to deal with all internal and external relocation related personnel
  • Possess the highest levels of integrity and confidentiality
  • Ability to work effectively with others through collaboration towards a common goal
  • Highly proficient with Microsoft Office including Word, Excel, PowerPoint

 

Supervisory Responsibilities:

No Supervisory Responsibilities.

 

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Education & Experience:

  • Bachelor’s degree in English preferred; 3 to 5 years in related marketing, journalism, communications or bid writing or equivalent combination of education and experience.

 

Travel:

  • Less than 10% travel required.

 

Language Skills:

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports.
  • Ability to speak effectively before groups of customers or employees of the organization.
  • Excellent written and verbal communication skills.

 

Mathematical Skills:

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.

 

Reasoning Ability:

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Computer Operations:

  • To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS (Human Resources Information System), timekeeping and other applications used in the performance of job duties.

 

Planning/Organization:

  • Ability to prioritize and re-prioritize as situations and needs change throughout the workday
  • Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

 

Certificates/Licenses/Registrations:

  • None required.

 

Working Conditions:

  • Cubicle working environment
  • Noise level in the work environment is usually moderate

 

Physical/Environmental Demands:

Activity:

  • Stand - Under 1/3 Time
  • Walk - Under 1/3 Time
  • Sit – Over 2/3 Time
  • Use hands to finger, handle, or feel - Over 2/3 Time
  • Reach with hands and arms – 1/3 to 2/3 Time
  • Climb or balance – None
  • Stoop, kneel, crouch or crawl – Under 1/3 Time
  • Talk or hear – over 1/3 to 2/3 time
  • Taste or smell – None
  • Other - None

 

Physical Activity Level:

  • The employee must occasionally lift and/or move up to 10 pounds.
  • While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to reach with hands and arms.

 

Manual Dexterity:

  • Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

 

Special Vision Requirements:

  • Specific vision abilities required by this job include close vision and ability to adjust focus.