Assistant Project Manager Intern

Assistant Project Manager Intern Job Description

Title: Assistant Project Manager Intern

Start Date: Pending

Position: 30-40 hrs/ week for at least 10 weeks (General office hours Mon. - Fri. Occasional evening and weekend work as needed.) Located in Portland, OR office. 

Compensation: $21/ hr

About Lara Media Services

Lara Media Services (LMS) is more than a typical marketing firm; it is Latina founded organization that promotes and designs highly effective facilitation, communication, and engagement strategies for organizations aiming to build an antiracist culture that authentically connects with the hearts and minds of BIPOC and other underserved groups. When mission driven organizations want to reach the hearts and minds of people of color they come to us. 

Our vision is to create an equitable world where everyone can be seen, heard, and treated as a valuable and necessary member of society.

For 20+ years, LMS has continued to listen to and amplify the voices and needs of the communities our clients serve. LMS helps clients integrate this information with their goals and processes. LMS respects diverse languages and cultures and increases the opportunity for cross-cultural understanding by gathering and sharing information in 40+ languages.  LMS approaches strategy with practicality, humility, and empathy; and relentlessly focuses on driving results for our clients to impact our communities. LMS is B-Corp certified. MBE, WBE, ESB, DBE certified in Oregon and MWBE certified in Washington.

Extroverts and introverts are welcome in our positive, dynamic and bilingual office environment! We are looking for individuals passionate about changing the world and committed to social justice. Someone who is comfortable proposing ideas and is open to constructive feedback. A proactive person who is eager to grow and learn.

Job Description:

This role supports the Project Managers and CEO with professional-level assignments and coordinates work within the areas: establish and maintain schedules, calendars, and priorities; prepare correspondence and reports; review and research operating procedures and problems; and develop solutions and/or recommendations. Duties include internal and external activities and special project coordination. This position also supports the team to ensure projects are completed promptly.

Responsibilities and Tasks May Include:

• Support project leads or CEO in all phases of client projects, such as:
  • Gathering research and background information for projects.
  • Writing and editing proposals and reports in English
  • Translating English into culturally accurate Spanish content 
  • Active participation supporting focus groups and round table discussions
  • Planning and set-up of live and virtual events
  • Participating in client meetings
  • Collaborating with co-workers in creative brainstorming
• Active management of projects and deadlines to ensure tasks are done on time
• Assist in the development of scripts in Spanish.
• Maintain documents such as calendars and projects status trackers
• Receive and forward correspondence to appropriate parties on time; this includes, but is not limited to, emails, letters, messages, mail, and phone calls
• Maintain constant communication with all parties involved with projects, reports, invoices, meetings, etc. 
• Generate documents such as agendas and meeting notes
• Participate in Project and Event Management meetings and assist with meeting preparation and follow-up.  
• Social media support for projects
• Basic graphic design work (possible)
• Support other administrative duties, as needed

Education And/Or Experience

• Bilingual proficiency (Spanish/ English), preferred.
• Experience in a start-up environment, preferred.
• Previous project or event management experience, preferred.

Knowledge, Skills, And Abilities Required

• Passionate about changing the world, committed to social justice
• Excellent organizational skills with the ability to effectively handle multiple priorities and demands in a dynamic work environment
• Ability to translate English to Spanish in a culturally accurate way
• Ability to manage multiple tasks with a high level of organization, flexibility, and focus, often under tight deadlines
• Ability to use good judgment, personal initiative, and discretion to perform complex work with particular attention to detail
• Ability to reliably and effectively interact with individuals at all levels, internal and external to the organization
• Ability to maintain confidentiality when performing assignments that are sensitive and confidential
• Excellent written and oral communication skills (including grammar, spelling, and proofreading skills) with the ability to assist in all forms of business correspondence
• Proficient with Microsoft Word, Excel, and Google Workspace
• Data entry skills
• Equally comfortable with proposing ideas/solutions and accepting direction from LMS staff

LMS is an Equal Opportunity Employer. LMS does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.