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Executive Assistant

Red Elephant
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Job Title: Executive Assistant to the CEO

Location: In Person in Lewisville, TX 75057

Pay: $55,000.00 - $65,000.00 per year

Schedule: Full-Time (Monday to Friday, with weekends as needed)

About Red Elephant

At Red Elephant – Design & Architectural Signage, we create and install large-format graphics, interior/exterior signage, leasing signs, monument signs, and electric building signs across Texas and beyond. As the fastest-growing sign company in the DFW metroplex, we take pride in providing innovative and sustainable signage solutions for some of the most well-known businesses in the region. Our state-of-the-art manufacturing facility in Lewisville, Texas, is a hub for creativity, quality, and collaboration.

We live by our core values, TRUNK (Team Player, Results-Driven, Unforgettable, Now, Kaizen), and embrace a culture of respect, creativity, and inclusion. At Red Elephant, we’re passionate about delivering unforgettable results while fostering a workplace where big ideas thrive. To learn more about us visit www.redelephantway.com.

Position Overview: We are seeking a proactive, highly organized, and dynamic Executive Assistant to the CEO to join our fast-growing company. With a current team of 50 employees and ambitious plans to quadruple revenue in the next three years, the Executive Assistant will play a critical role in supporting the CEO and ensuring the smooth operation of key business functions. This multifaceted position requires a hands-on approach, exceptional organizational skills, and the ability to manage a wide range of responsibilities, including front desk duties, HR support, customer service, company culture initiatives, event planning, and accounting assistance.

Please Complete the Culture Index Personality Questionnaire for your application. All applications without results will not be reviewed. 
Link to Questionnaire: https://go.cultureindex.com/s/MagQrUTg19

Key Responsibilities:

1. Executive Support:

  • Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the CEO.
  • Act as a liaison between the CEO and internal/external stakeholders.
  • Manage confidential information with discretion and professionalism.

2. Office Management & Front Desk:

  • Oversee front desk operations, ensuring a welcoming and professional environment for visitors.
  • Manage office supplies, equipment, and vendor relationships to maintain a productive workspace.
  • Handle incoming calls, emails, and mail, directing them to the appropriate parties.

3. Human Resources Support:

  • Assist with recruitment processes, including posting job openings, coordinating interviews, and onboarding new employees.
  • Maintain employee records and ensure compliance with HR policies.
  • Support the implementation of training programs and professional development initiatives.

4. Customer Service:

  • Serve as a point of contact for customer inquiries and ensure a positive customer experience.
  • Coordinate with relevant departments to resolve customer issues in a timely manner.
  • Track customer feedback and identify areas for improvement.

5. Company Culture & Event Planning:

  • Drive initiatives to foster a positive and engaging company culture.
  • Plan and execute company events, including team-building activities, celebrations, and meetings.
  • Collaborate with leadership to promote core values and employee engagement.

6. Accounting & Administrative Support:

  • Assist with basic accounting tasks, such as processing invoices, tracking expenses, and managing petty cash.
  • Coordinate with the finance department to ensure accurate record-keeping and reporting.
  • Prepare financial summaries and reports as requested by the CEO.

 

Qualifications:

  • Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
  • Ability to handle confidential information with integrity and discretion.
  • A proactive mindset with a willingness to take initiative and solve problems.
  • Experience in HR, customer service, or accounting is a plus.

 

Key Attributes for Success:

  • Adaptability: Thrives in a fast-paced, dynamic environment with evolving priorities.
  • Proactive Problem Solver: Takes initiative to identify and address challenges before they escalate.
  • Relationship Builder: Builds strong relationships across all levels of the organization.
  • Detail-Oriented: Ensures accuracy and thoroughness in all tasks and communications.
  • Cultural Champion: Embodies and promotes the company’s values, contributing to a positive workplace culture.

 

Please Complete the Culture Index Personality Questionnaire for your application. Link to Questionnaire: https://go.cultureindex.com/s/MagQrUTg19

All applications without results will not be reviewed.