Legal Assistant

Burke Burns & Pinelli, Ltd. (the “Firm”) is a well-established small law firm handling both transactional and litigation matters.  The Firm is seeking an experienced full-time Legal Assistant in its Chicago office. 

The candidate will be responsible for providing administrative support to several attorneys. The candidate must be reliable, organized, have a strong work ethic, pay close attention to detail, and be efficient in working on a variety of matters. 

Qualifications

• 5+ years of practical experience assisting attorneys in their day-to-day activities in a small/medium sized law firm.
• Ability to prioritize tasks and provide administrative support to assigned attorneys.
• Excellent communication skills, both verbal and written.
• Familiarity with electronic filing/serving of pleadings/documents at all levels of the Illinois state and federal court system.
• Excellent document creation and editing skills utilizing Microsoft Word, Excel, DocuSign and Adobe.

Duties/Responsibilities

• Coordinate and manage calendars for assigned attorneys.
• Manage organization and retention of all legal documentation and correspondence.
• Process the opening and closing of files for all client matters.
• Perform various data entry functions and report generation from internal billing system.
• Prepare and update an internal Docket System for all litigation matters tracking all court/due dates.
• Handle various forms of document management and production.
• Implement and improve upon administrative processes for more efficient workflow.
• Provide status updates on tasks performed to legal team.
• Organize and maintain client documentation in physical and electronic format.
• Provide administrative support and setup for videoconference meetings or hearings.
• Perform any other duties as assigned.

Competencies

• Must be highly proficient with Microsoft OfficeSuite programs, specifically Outlook, Word, Excel along with DocuSign and Adobe. 
• Must be able to type >50 wpm with >90%accuracy.
• Must have strong organizational, interpersonal and communication skills(written and verbal)
• Must be comfortable working independently yet be a team player.
• Attention to detail and proofreading skills required.
• Experience with Odyssey, PACER, CM/ECF, and the procedures for Collar County governmental offices (clerk, clerk of the court and recorder’s offices).

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be an all- inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.