Senior Court Operations Specialist

Position Title: Senior Court Operations Specialist

 Multiple Locations:

• Estates E-Filing Center, Concord, NH - Position #24-199
• 7Th Circuit Court - Probate, Dover, NH - Position #24-193
• 10Th Circuit Court, Salem, NH - Position #24-191
• Cheshire Superior Court, Keene, NH - Position #24-182

**INSTRUCTIONS TO APPLY**

Step 1: Complete the PDF application on the Website https://www.courts.state.nh.us/forms/nhjb-2099-dfps.pdf

Step 2: E-mail application to: applications@courts.state.nh.us OR fax application to: (603) 513-5454 OR mail application to: Administrative Office of the Courts Human Resources Department One Granite Place, Suite N400 Concord, NH 03301

Your application may not be considered without a position number listed at the top.

DEFINITION OF WORK

This is full time experienced clerical work in the New Hampshire Court System. Work involves performing a variety of clerical functions and requires exercising considerable independent judgment. Individuals in this class recommend procedures and interpret rules and regulations. Persons in this class are distinguished from Court Operations Specialist by the need for considerable specialized knowledge, the limited supervisory review of work, the moderate to high consequence of error, and regular interaction with the public, bar, agencies, other courts, and units of government. Persons in this class also have limited courtroom responsibility, signature authority, scheduling responsibility, and may regularly supervise up to one full-time Court Operations Specialist or have occasional supervision of more than one full time court assistant. Employees in this position may be required to travel during the regular course of business, and are subject to transfer or reassignment at the discretion of the Administrative Judge.

REPORTING LINES

This position will report to the Clerk of Court or his/her designee and will have limited supervisory responsibilities over subordinate court assistants.

ESSENTIAL FUNCTIONS (EXAMPLES OF WORK PERFORMED)

(Any one position may not include all of the duties listed, nor do the examples cover all the duties, which may be performed or supervised.)

• Opens, date stamps, sorts and distributes mail.
• Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case categories and processes documents as required in accordance with the court rules.
• Assigns docket numbers and records information as required in the appropriate files.
• Files court records using chronological, alphabetical, and numerical filing systems; retrieves and distributes files for court personnel, the public, and attorneys.
• Type notices, orders and decrees, correspondence, hearing and trial lists.
• Answers telephone, prepares copies, and assists the public.
• Prepares summonses, notices, warrants, subpoenas and similar processes; computes applicable dates for service and return of service, affixes court seal, and prepares copies of documents.
• Operates electronic recording machine; serves as courtroom clerk as required; prepares juror lists, and performs related work relative to questionnaires, summonses, appearances, and payment of jurors. Schedules trials, hearings, continuances and other matters.
• Answers inquiries and furnishes information by reviewing court records.
• Performs a variety of bookkeeping functions which may include receipt and disbursement of revenues, journal maintenance, bank reconciliation, and preparation of financial reports.
• Signs court documents as required in the absence of the clerk.
• Performs limited supervision of up to one full-time lower-level court assistant including assignment of work, responding to questions, and limited training.
• Performs related work as required.

DESIRABLE EDUCATION AND EXPERIENCE

Graduation from high school and five years court clerical experience; or any equivalent combination of education and experience which provides the following knowledge, abilities and skills:

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of court procedures and policies, legal documents laws and legal factors pertaining to the court.
• Considerable knowledge of court organization, operations, functions.
• Considerable knowledge of effective and efficient office practices and procedures.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions in accordance with laws, regulations, policies and procedures.
• Ability to maintain a variety of complex records and prepare reports from such records.
• Ability to plan, assign, and supervise the work of a subordinate employee.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Skill in the operation of a computer, typewriter and other standard office equipment.

SPECIAL REQUIREMENT:

Must successfully pass a criminal record check

The NH Judicial Branch is an Equal Opportunity Employer

Job Type: Full-time

Pay: $40,911.00 - $59,943.00 per year

Benefits

• 457(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Keene, NH 03431 (Required)

Work Location: In person