Director, Fiscal Services

Monterey Peninsula College

Director, Fiscal Services

Salary: $12,086.00 - $14,693.00 Monthly

Job Type:

Job Number: 2024-00023

Closing: 3/3/2025 11:59 PM Pacific

Location: Monterey, CA

Division: Administrative Services

Description

The priority Screening Deadline is March 3, 2025, at 11:59 PM

JOB SUMMARY

Under general direction, plans, organizes, controls and directs the operations and activities of the Fiscal Services department, including the preparation, development, monitoring, review, analysis, maintenance and adjustment of funds and accounts; develops and prepares the annual District budget; coordinates, directs and participates in financial recordkeeping, reporting and related auditing functions to ensure accurate and timely accounting and reporting of District accounts and budgets in accordance with generally accepted federal, state, county and District requirements and practices; coordinates and maintains the District's financial records; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

A Director, Fiscal Services is distinguished from the Vice President, Administrative Services in that an incumbent in the latter class is the District Chief Business Officer and has administrative oversight of the departments in the division.

Example of Duties

DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Plans, organizes, directs, controls, integrates and evaluates the work of Fiscal Services personnel; with managers, develops, implements and monitors work plans to achieve goals and objectives; contributes to the development of and monitors performance against the annual department budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.

2. Directs and manages the performance of Fiscal Services staff; directs and oversees the selection of managers and staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development, in accordance with District human resources policies and labor contract agreements.

3. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achieving the department's and District's mission, objectives and values.

4. Plans and coordinates the activities and services for the District's fiscal services operations, including accounting, payroll, banking and auditing; establishes and maintains audit and internal control practices.

5. Plans and coordinates the development and preparation of the District's annual budget.

6. Directs the year-end closing of books and preparation of financial statements; directs the annual District audits and represents the District in all external audit procedures; directs and maintains the District's funds and accounting records; gathers information and provides background materials to internal and external auditors and implements recommendations.

7. Directs the collection of receipts and the deposit of funds with the County Treasury and various banking institutions including financial aid wire transfers and reconciliations.

8. Projects, monitors and analyzes property tax revenues; understands and implements Governmental Accounting Standards Board (GASB) statements, Accounting Advisories, and changes to Statements on Auditing Standards (SAS); interprets and implements board policies and administrative procedures related to Fiscal Services activities and recommends revisions as required.

9. Acts as signing authority for all District, Bookstore, Cafeteria, Associated Students and Clubs, Scholarship, Foundation and Enterprise checks and warrants.

10. Projects and develops intermediate and long-range parameters for resources and appropriations; reviews and analyzes new legislation affecting the District's financial status.

11. Analyzes budget projections, cash flow and cash forecasts; advises Vice President, Business and Administrative Services on status of accounts and recommends actions; provides for short- and longterm financing including county temporary loans, Tax Revenue Anticipation Notes and General Obligation Bonds; works with external institutions to sell notes and bonds.

12. Directs the annual state financial report and the preparation of other quarterly and annual financial reports.

13. Chairs and participates in participatory governance committees, processes and initiatives; represents the District and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.

14. Demonstrates an understanding of, sensitivity to, and appreciation for the diverse academic, socio- economic, cultural, disability, gender identity, religious, sexual orientation, and ethnic backgrounds of students and staff attending or working on a community college campus.

OTHER DUTIES

1. Provides technical expertise and information to District personnel, external auditors, and local, state and federal agencies.

2. Prepares, monitors and authorizes expenditures against the Fiscal Services budget.

3. Prepares and monitors records retention policies and schedules in compliance with California Education Code requirements.

4. Responds to surveys as requested and prepares management information reports as needed.

5. Reviews grants and program contracts; assesses financial impacts on District.

6. Participates in professional development related to the assignment, including regional, state and national workshops, training sessions and conferences.

7. Performs related duties as assigned.

Qualifications

Required Education and Experience

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Graduation from an accredited four-year college or university with a bachelor's degree in business administration with an emphasis on accounting, finance or a related field, and supervisory experience related to the duties and responsibilities of the position; or an equivalent combination of training and experience.

Desired Education and/or Experience

Experience with an educational agency.

Knowledge of:

• Administrative principles and methods including goal setting and long-range planning, program development/implementation, delegation and employee supervision.

• Principles and practices of public administration, including budgeting, purchasing and maintaining public records.

• Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.

• Principles, practices and procedures of internal control and audit.

• Principles and practices of public agency budget development and management and grant tracking and monitoring.

• Federal, state, local and District laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to categorical programs, payroll and purchasing.

• Principles, practices, laws and regulations applicable to public agency capital financing and the investment and management of public funds.

• Computer applications such as integrated software management systems and spreadsheets.

• Principles and practices of student financial aid programs.

• Federal, state, and local laws and regulations impacting information technology functions, including reporting and data security requirements, California Education Code, and Family Educational Rights and Privacy Act (FERPA).

• Principles and practices of sound business communication.

• Research methods and analysis techniques.

• Principles and practices of organizational improvement, equity and culture change.

• Safety policies and safe work practices applicable to the work being performed.

• Board Policies, Administrative Procedures, Human Resources policies and procedures, Equal Employment Opportunity, and collective bargaining agreements.

Ability to:

• Formulate a clear vision, strategic plan, and appropriate operational goals, objectives and outcomes for the Fiscal Services department programs and services.

• Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.

• Interpret and prepare complex financial analysis and reports.

• Prepare and monitor the Districtwide budget. ? Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

• Organize, set priorities and exercise expert, independent judgment within areas of responsibility.

• Develop and implement appropriate procedures and controls.

• Work collaboratively with other directors and managers and provide expert advice and counsel to develop solutions to complex issues.

• Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.

• Communicate effectively, make presentations, and represent the District in negotiations and dealings with students, funders, financial institutions, and state and federal financial auditors and regulators.

• Conduct research, interpret data and present reports, proposals and recommendations clearly, logically and persuasively to diverse audiences

• Select, motivate and evaluate staff and provide for their training and professional development.

• Prepare clear, concise and comprehensive correspondence, records, reports, studies and other written materials.

• Operate a computer and use standard business software and databases and financial systems.

• Establish and maintain effective working relationships with all those encountered in the course of work.

• Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

• Demonstrate an understanding of, sensitivity to, and appreciation for the academic, ethnic, socioeconomic, disability and gender diversity of students and staff attending or working on a community college campus.

Physical Effort / Work Environment

• Light to moderate physical effort in a primarily indoor working environment.

• Extended periods of sitting.

• Occasional standing, walking, stooping, bending and kneeling.

• Periodic handling and lifting of up to 15 pounds.

• May be required to operate a vehicle or travel to locations other than primary worksite.

Work Schedule / Supplemental Information

Exempt level position / 12 months per year

This position is located in Monterey, California. Work required from this position takes place predominantly onsite.

COMPENSATION

Starting Salary is $12,086 - $14,693 per month, depending upon experience and qualifications.

GREAT BENEFITS PACKAGE (no additional costs for benefits)

BENEFITS

Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.

How to Apply

To be considered for review, applicants must submit the following materials online:

• Completed Online Application including the Diversity Statement.

• Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length

• Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

CONDITIONS OF EMPLOYMENT

Offers of employment are contingent upon Governing Board approval. Employment with

Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.

Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners. Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: (1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices; (2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; (3) Encourage positive race-consciousness and embrace human difference; (4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and (5) Strategically build buy-in and participation among colleagues for equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.

To apply, visit https://apptrkr.com/5952503

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