Administrative Assistant

This position provides support to the office and employees through clerical tasks, errands, client services.

Administrative Assistant, Front Desk Administrator, Receptionist

• Serves as receptionist by answering calls and greeting clients.
• Manages conference room schedules.
• Sorts and distributes incoming mail; prepares and records outgoing mail.
• Maintains appearance of common areas and cleanliness of breakroom/kitchen daily.
• Runs daily errands.
• Maintains inventory and organization of office supply closet and maintenance closet.
• Accepts client documents and payments.
• Posts client payments.
• Sets up and maintains client data/profiles in software.
• Maintains appearance of common areas and cleanliness of breakroom/kitchen daily.

Additional duties an Administrative Assistant may perform:

• Cross trains with other administrative roles to maintain office efficiency.
• Stocks workstations with paper and toner
• Other duties as assigned

Qualifications

  Innovation

• Anticipate and solve problems with original and tailored solutions
• Forward thinking and big picture focused.

  Ownership

• Self-driven and strives to get the job done in a timely manner without passing the buck
• Total responsibility of knowledge on assigned tasks and  technical matters
• Provide quality work

  Teamwork

• Think of others, humble, loyal and puts the firm first
• Collaborate within teams
• Develop relationships with peers and attend firm events

  Communication

• Effectively exchange meaningful information and ideas on a timely basis with tact and open minds by listening first and asking questions second
• Communicate effectively and professionally
• Keep immediate supervisor informed

   Other knowledge, skills, and abilities

• Maintains a high degree of professionalism and integrity
• Understands and maintains the confidentiality of all information
• Professional communication skills (written and verbally) including advanced knowledge of current grammar and punctuation standards
• Capable of working and communicating positively and effectively with professionals at all levels
• Superior customer service skills
• Strong organizational and time management skills 
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
• Ability to work independently or in coordination with other administrative or management professionals
• Ability to effectively utilize multi-line telephone system
• Ability to work weekends as needed to meet deadlines
• Lifting up to 20lbs.
• Frequent sitting, standing, bending, and walking.

  Experience, Education and licenses:

• Two years of customer service in a professional office
• High School Diploma, GED or equivalent required
• Must have a driver’s license and a clean driving history

  Software:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)