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Program Representative 2: Proposal Analyst

Oregon State University

Program Representative 2: Proposal Analyst

Oregon State University

Department: VP for Research (RIP)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Program Representative 2: Proposal Analyst position for the Office for Sponsored Research and Award Administration at Oregon State University (OSU ).

The Office for Sponsored Research and Award Administration (OSRAA ) resides within the central Division of Research & Innovation (DRI ). Its mission is to provide research administration leadership that is achieved through the full “lifecycle” – by supporting proposal submission, award negotiation/acceptance, research costing and analysis, award management, financial management and closeout of – sponsored project awards that support Oregon State University’s (OSU ) focus on big discoveries that drive big solutions outlined in https://leadership.oregonstate.edu/provost/strategic-plan.

This position is part of the “Proposal Team” that focuses on sponsored project proposal review, approval and submission services for the entire OSU campus. The position works independently in a team-supported environment with other Proposal Analysts, college/unit pre-award support staff, grant and contract administrators, grant accountants, award set up coordinators and grant and contract officers (e.g., contract negotiators) to problem solve sponsored program administration issues and recommend university policy, based on federal and state regulations and legal requirements. Extensive interactions are required with researchers, university administration and external agency officials within complex institutional settings. In addition, this position is expected to provide excellent customer service and assistance to OSU’s broad network of researchers and their support staff, and generally nurture positive relationships both inside and outside of OSU . The position reports to the Managing Proposal Analyst under the Director of Sponsored Programs, Award Contracting within OSRAA . This position also works closely with the Award Management Team, as well as the Research Development Office, Office of Research Integrity, and OSU Advantage.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

90% – Review, approve and submit sponsored project (grant and contract) proposals, both with OSU as lead and non-lead/subrecipient. Serve as Authorized Organizational Representative (AOR ) for proposal-related actions. Review proposals with special attention to financial and regulatory compliance as well as adherence to individual sponsor guidelines and then provide primarily written guidance to faculty and staff regarding submission requirements and these guidelines. Facilitate meetings with researchers and others, as needed. Field and reply to sponsor requests for additional information during the proposal review and awarding process. Maintain internal proposal records and email correspondence per unit procedures, and assist with monitoring shared email inbox, as needed. Other related functions include: submit letters of intent/preproposals via sponsor websites; process budget revisions, gather or complete institutional documentation (e.g., representation and certification documents), assist with Just-in-Time and other post-submission requests from sponsors requesting additional information; monitor sponsor websites and publications for changes in policies and procedures; recommend and implement both current and changed internal policies and procedures, assist in developing revisions to institutional policies or procedures, and assist in drafting new policy or procedure advisories for the DRI /OSRAA website; monitor and stay informed of changes in State and University policies such as post-award/costing, graduate terms and tuition/fee schedules, and purchasing. Policy review is an on-going activity since sponsoring agency, state, and institutional rules change frequently.

5% – Prepare award amendments related to OSU’s sponsored agreements. This includes, but is not limited to, reviewing appropriate award amendment documentation from approved proposal, copy of the prime agreement, and draft amendment for signatory official.

5% other duties as assigned

What You Will Need

• Demonstrated time management, organizational and multi-tasking skills – this position requires multitasking due to constant inflexible deadlines and frequent interruptions. Must have the ability to take initiative, prioritize work across multiple projects, and meet strict deadlines.

• Excellent oral and written communication skills. Must have the ability to answer inquiries of faculty, staff, and various customer groups effectively and clearly.

• Demonstrated effective oral and written communication skills, and ability to engage respectfully with individuals from a variety of backgrounds and experiences.

• Demonstrated ability to interpret, explain and implement complex information.

• Demonstrated ability to maintain effective communication with fellow sponsored programs staff and collaborate effectively with individuals and small groups to produce timely results.

• Ability to do basic computer troubleshooting with support from teammates and/or OSU IT.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Prior work experience preparing and/or reviewing sponsored project proposals for compliance (including costing/financial compliance) at an institution of higher education.

• Prior work experience coordinating grants and contracts in a team-based setting (academic, non-profit, or industry) and/or prior work experience creating and/or reviewing budgets for sponsored projects.

• Experience using Cayuse or other electronic proposal processing/submission software, sites or systems for proposal routing, review and submission

• Knowledge and experience in working with external funding agency rules, particularly federal laws and regulations (e.g., Uniform Guidance).

• Demonstrated ability to remain compassionate and solution-focused when faced with multiple deadlines and delays outside of your control.

• Demonstrated ability to communicate effectively, both verbally and in writing to audiences with diverse backgrounds and different communication styles.

Working Conditions / Work Schedule

This position resides in a deadline-driven environment with frequent interruptions and the successful candidate must have the ability to continually re-prioritize, organize and manage multiple tasks while meeting these deadlines and communicating with their team. Successful completion of position duties is achieved through a combination of independent work and collaborative teamwork, which is an essential component of day-to-day workload management. This person will need to consult with their OSRAA lifecycle teammates (pre/post award) on issues that impact sponsored programs throughout their lifecycle.

Fully remote and/or hybrid work is possible, as agreed upon by the employee and supervisor. Remote/hybrid work requires a reliable, high-speed internet connection. Typically requires availability during OSU business hours, 8am-5pm Pacific Time.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Liana Ryan at Liana.Ryan@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5939051

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