Office Manager

Job description

AirWay is looking for an ambitious, energetic, organized and detailed individual who wants to learn and be part of a growing team. As the Office Manager you will oversee the day-to-day operations of the office environment and provide daily support for our Sales department. Ideal candidate could potentially advance into a Sales position within 1-2 years. Previous experience is not required.

Office Manager Duties and Responsibilities

Sales Department Support:

• On a daily basis, create/update and distribute Events, Sales Orders, RMA’s and other related documents in our internal systems. Communicate with the shipping department for same day shipments.
• Schedule and coordinate all off site sales meetings.
• Provide sales with requested promotional items and handouts for customer visits.
• Coordinate registration for all trade shows and work closely with the Logistics Coordinator for expedited delivery of items needed for trade show booths.
• Maintain a supply of handout materials.
• Assist in formatting and copying important documents for our customers.

General Office Responsibilities:

• Answer all inbound calls and forward to the appropriate employee.
• Greet all customers, vendors and other guests in the lobby and ensure COVID-19 visitor documents are completed and kept on file. Provide refreshments and lunch upon request.
• Maintain and replenish supplies for coffee, tea, bunker, paper products and cleaning supplies.
• Order all office supplies and business cards required.
• Provide email correspondence to the Company as it relates to office guests, special in-house company events and birthday announcements.
• Update and distribute the Company phone directory as needed.
• Set up new hire desks.
• Clean vacated desks after an employee termination or resignation. Ship personal items to the same (if necessary).
• Maintain the supply of Company promotional items and work with the VP of Sales on new promo selections and quantities desired

General Support:

• Coordinate and manage correspondence/activity with pest control company for the building.
• Monitor the general condition of the office areas and coordinate any maintenance and repairs that may be needed.
• Lead our internal team to plan and coordinate special events

Requirements and Qualifications

• Organization and the ability to multitask to complete a wide variety of tasks
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Strong written and verbal communication skills
• Time management skills and the ability to prioritize work
• Strong interpersonal skills to interact positively with all employees
• Positive attitude, self-motivated, eager to learn, curious and confident to make new relationships
• Familiarity with the Microsoft Office Suite
• College degree would be a plus
• Spanish speaking skills would be a plus

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year