Payroll Specialist

The primary responsibility of the Payroll Specialist is to successfully prepare and process a bi-weekly payroll for approximately 250+ employees and contractors. This position works within the AccountingTeam and handles all employee compensation within the company as well as provides support for Accounts Payable and Accounts Receivable.

PRINCIPLE RESPONSIBILITIES:

Prepare and process twice-monthly payroll, preparing accurate information for approval by deadline.

Process and review timecards within designated HR/payroll software (Quickbooks) and provide follow-up with managers and team leads as needed.

Track, record, and process wage garnishments as they are received.

Assist HR in entering new hire information and manage the terminations within payroll software for all staff.

Provide excellent service when communicating with all other team members regarding questions pertaining to payroll. 

Must be able to maintain confidentiality of sensitive and personal information.

Work with accounting to reconcile payroll transactions.

Maintain personal time off (PTO) records and ensure PTO is paid out as needed upon terminations.

Handle all incoming calls/inquiries related to payroll.

Research, resolve and communicate resolution to all interested parties with payroll issues or concerns related to taxation, W-2s, earnings, deductions, reimbursements, and bonuses.

Helps to ensure payroll practices meet government compliance.

Provide support to accounting with data entry in Accounts Payable and Accounts Receivable.

All other duties as assigned with or without accommodation

Must be able to perform the essential functions of the job, with or without reasonable accommodation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

EDUCATION REQUIREMENTS:

College degree preferred or equivalent experience

2-3 years of payroll experience required; experience with Quickbooks preferred

Working knowledge of Google Workspace products (Gmail, Google Docs, Google Sheets).

SKILLS AND ABILITIES:

Communication skills: verbal, written

Interpersonal skills

Problem solving skills

Excellent time management skills and ability to set and deliver on multiple priorities

Flexibility and the willingness to be cross-trained and assist as needed

Superior attention to detail while meeting tight deadlines, conflicting priorities and demands in a fast-paced environment

Able to perform in a team environment with minimum supervision

Able to perform well under pressure

Able to adjust to changing priorities and workload and consistently meet deadlines.

Ability to learn and apply specific knowledge, skills, and technology required for the job

Able to provide excellent customer service to both internal and external customers with a professional, positive attitude

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.

*California, New York, Washington, and Colorado: starting base pay for this position ranges between $18 - $27 per hour.

Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.